Manager, Contracts
Manager, Contracts
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Job Description
Position Description
Position Overview:
Contracts Manager will play a critical role in the strategic management and oversight of contracts with both Internal and external agencies and vendors. Reporting directly to the Department head the manager will be responsible for coordinating analyzing and ensuring the compliance and effectiveness of all contractual agreements. This role demands a high level of attention to detail strong communication skills and the ability to navigate complex contractual frameworks.
Job Duties:
- Lead the preparation and review of contracts ensuring accuracy completeness and compliance with organizational standards and legal requirements.
- Collaborate with legal counsel as needed to address any contractual issues or concerns.
- Coordinate the procurement process for bids and proposals including the development of solicitation documents evaluation criteria and vendor selection.
- Evaluate bids and proposals to ensure alignment with organizational objectives and contractual requirements.
- Monitor contract performance and compliance including reviewing contractor deliverables monitoring timelines and assessing financial aspects such as billing and invoicing.
- Proactively identify and address any issues or discrepancies to ensure contract adherence.
- Review charges assessed by contractors and vendors to verify accuracy and adherence to contractual agreements.
- Work closely with finance and accounting departments to track contract expenditures and ensure budgetary compliance.
- Prepare detailed written reports for management review summarizing contract performance compliance status and any associated risks or opportunities.
- Maintain comprehensive documentation related to contracts amendments and correspondence for audit and record-keeping purposes
- Serve as the primary liaison between the organization and external parties ensuring effective communication and collaboration throughout the contract lifecycle.
- Consult with internal stakeholders to address contract-related issues provide guidance on contractual matters and facilitate resolution of disputes or conflicts.
- Participate in contract negotiations terminations and renegotiations as necessary advocating for the organizations interests while maintaining positive relationships with vendors and partners.
- Facilitate contract management activities including contract closeout procedures and post-award debriefings.
- Identify opportunities for process improvement and efficiency gains within the contract management process
- Stay abreast of industry best practices regulatory changes and emerging trends in contract management to enhance departmental effectiveness.
Harris County is an Equal Opportunity EmployerRequirements
Requirements:
Education:
- Bachelors Degree from an accredited college or university in Business Administration Finance Law or related field
Experience:
- Minimum of five years of progressive experience in contract management procurement or related field with at least two years in a supervisory or leadership role.
Knowledge Skill & Abilities (KSAs):
- Strong understanding of contract law negotiation principles and contract administration practices.
- Proficiency in Microsoft Office Suite (Excel Word Outlook) and contract management software.
- Excellent analytical skills with the ability to interpret complex contractual documents and financial data. Effective communication and interpersonal skills with the ability to collaborate across departments and influence stakeholders at all levels.
NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
Preferences:
Education:
Masters Degree in Business Administration Contract Management or related field.
Experience:
- 8 years of progressive experience in contract management procurement or related field with at least two years in a supervisory or leadership role.
- Professional certification in contract management (e.g. CPCM CFCM CCCM) or procurement (e.g. CPSM CPPO CPPB).
Knowledge Skill & Abilities (KSAs):
- Familiarity with PeopleSoft or other Software systems like eBuilder.
- Knowledge of industry-specific regulations and compliance standards.
General Information
General Information:
Position Type and Typical Hours of Work:
Full-Time Regular 40 hours per week.
Subject to early mornings late evenings weekends and holidays at times depending upon the project or workload.
Salary:
Commensurate with experience based on 26 pay periods.
Physical Demands and Environmental Exposure:
- Most assignments will be performed in an office meeting or operations command center environment but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).
- This position requires bending stooping and lifting to 25 lbs. frequent walking standing sitting reaching and ascending/descending stairs.
- The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
FEATURED BENEFITS:
Medical vision and dental insurance.
Wellness.
Professional development opportunity.
Flexible spending account.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Required Experience:
Manager
Employment Type
Full-Time
