Administrative Assistant

Administrative Assistant Salem OR

Translation:

Garten is excited to offer an opportunity to join our hardworking and mission-driven team as an Administrative Assistant. As a not-for-profit organization focused on hiring people with disabilities we are dedicated to providing high-quality services that make a meaningful impact in the community. For over 55 years we have operated with a strong commitment to excellence adapting and growing through changing times. This role provides the chance to contribute to a well-established organization that values dedication innovation and service

Essential Functions/Major Responsibilities:

Assigned duties include but are not limited to the following:

• Responsible for daily security of assigned building/location and ensures unlocking/opening of facility each morning and locking/closing each evening occurs per established procedures
• Provides clerical support to assigned division/site
• Answers telephone determines routing and directs calls and/or information positively accurately and appropriately
• Greets/assists customers in a positive and professional manner
• Picks up and distributes daily mail; prepares outgoing mail
• Reconciles petty cash fund per procedures
• Orders/maintains office supplies; orders other division supplies as assigned
• Maintains meeting room(s) schedules; ensures room(s) are ready for meetings at all times
• Sets up and maintains files and procedures manuals for assigned division(s)
• Performs word processing data entry faxing and photo copying as requested
• Ensures copy room/machine is always ready for use with ample supplies
• Ensures office equipment is maintained and serviced in a timely manner

Specific Job Skills Required:

• Excellent interpersonal skills and customer service skills
• Excellent verbal and written communication skills
• Knowledge of business practices secretarial and office administrative procedures and knowledge of use and operation of standard office equipment
• Knowledge of English grammar punctuation and spelling
• Ability to operate multi-line telephone system and excellent telephone skills.

• Accuracy in typing data entry and 10-key
• Ability to actively participate in team development and team-oriented processes
• Ability to read write speak and understand English
• Abilities required include use of discretion decision-making and high level of confidentiality
• Ability to operate computer hardware/software (Microsoft Word
• Excel Access Publisher PageMaker and PowerPoint programs)
• Ability to make repetitive motions of hand/wrists
• Ability to pull/push/move up to 50 pounds with hand truck and/or pallet jack occasionally during work day
• Ability to bend twist stoop and reach above head frequently during work day
• Ability to lift up to 40 pounds occasionally during work day

Education and/or Experience Required:

• Minimum of 2 years progressively responsible clerical/receptionist experience involving direct contact with the public

Perks Include:

• FREE Kaiser Permanente Health Insurance
• FREE Dental Insurance
• FREE Vision Insurance
• FREE Life Insurance
• Employee Assistance Program (EAP)
• Garten Retirement Plan
• Paid time off
• Paid holidays and one paid floating holiday

Statement for all Job Postings:

Garten believes in fostering a workplace that recognizes talent encourages innovation and celebrates achievement. We are proud to focus on hiring people with disabilities. We also strive to ensure a welcoming and fair process for all qualified applicants. Our mission is to empower every employee to succeed and contribute to our organizations achievements. If you need assistance or accommodations during the job application or interview process please contact our Recruitment team at .