HR Assistant
HR Assistant
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USD 20 - 23
1 Vacancy
Job Description
Who we are:
Scottsdale Arts was established in 1987 as a private nonprofit 501(c)(3) and has evolved into an organization with six dynamic operating departments that span the visual and performing arts arts education and cultural engagement. Through its six departments Scottsdale Arts offers diverse high-quality arts experiences to hundreds of thousands of Scottsdale residents and visitors annually in addition to fostering the active engagement of government business education and the private sector in the arts.
What we offer:
- Great company culture.Flexible and remote work available one day per week we embrace work/life balance DEIA is part of our strategic plan opportunities to make meaningful change employee recognition program
- Making an Impact.Everything you do each day makes a difference in our community.
- Location. Located in heart of downtown Scottsdale access to Scottsdale Civic Center old town galleries local restaurants live venues and more.
- Rest and relaxation.Paid vacation 9 Paid Holidays 5 Floating Holidays
- Benefits.Medical Dental Vision Disability Life Insurance FSA Account 401K with employer match Pet Healthcare Gym Membership Reciprocal membership with NARM and Local arts and culture organizations 1 membership to share Discounted tickets to events.
- Opportunities for Growth. Mindset of internal growth and advancement.
Summary:
Are you an energetic and detail-oriented individual looking to play a key role with a dynamic non-profit arts organization Do you possess administrative artistry and a flair for multi-tasking Are strong communication and interpersonal skills at the heart of what you love to do Are you able to hold confidentiality at the highest level Do you infuse creativity into events and have a passion for bringing people together Are you able to adapt and explore new ways to drive efficiency and create a dynamic workplace If so then we are looking for you! Come join the Human Resources Department at Scottsdale Arts as the HR Assistant.
Important Details to Know:
- Compensation: $20.00 - 23.00/hour DOE
- Shift/Hours: Monday Friday 9:00am 5:00pm must be able to work occasional evenings
- Job Type: Non-Exempt
- Location: Scottsdale AZ
If you need assistance or accommodations during the recruitment process please reach out to us at
Here is what you will get to do:
ESSENTIAL FUNCTIONS: (Under direction of supervisor)
1. Maintain accurate and organized personnel records ensuring compliance with applicable laws and internal policies.
2. Process employee-related documentation including recruitment onboarding offboarding changes and status updates into the HRIS system and employee files.
3. Support the full recruitment cycle by drafting job ads posting job openings coordinating candidate communications and interview scheduling preparing offer letters and facilitating a smooth onboarding experience for new hires.
4. Coordinate offboarding activities including communication with staff processing final paperwork in the HRIS system and ensuring a positive transition experience.
5. Administer the employee recognition program Nectar to promote a culture of appreciation and positive workplace morale.
6. Coordinate and support the staff-led Social Committee in planning and coordinating employee activities celebrations and engagement initiatives.
7. Assist in organizing and executing organization-wide events including quarterly employee meetings annual gatherings trainings and workshops.
8. Oversee the Scottsdale Arts Internship Program including coordination with division leaders interviewing interns onboarding and acting as a liaison between interns and their departments.
9. Maintain oversight of the Maricopa County Trip Reduction Program (TRP) and assist with other compliance reporting and requirements.
10. Provides administrative support to the HR Department including preparation of correspondence reports and other documentation.
11. Assist with ordering supplies maintaining HR files and supporting special projects as needed.
12. Operate as Event Pro Coordinator for HR Department and Executive team.
13. Greets external and internal customers with professionalism and courtesy conveys information and answers general questions about Scottsdale Arts events and performances. Directs visitors as needed.
14. Processes mail (incoming and outgoing) and maintains the mail room order.
15. Performs other duties as required.
Here is what you will need to be successful:
QUALIFICATIONS:To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Education: Bachelors degree in HR Business Administration or related field or equivalent combination of education and HR experience considered.
2. Experience: Minimum 2 years experience in office clerical administrative or human resources position.
3. Attributes:
Strong interpersonal skills with the ability to build trust maintain the highest levels of confidentiality and foster positive relationships across all levels of the organization.
Exceptional organizational skills and attention to detail with the ability to manage multiple priorities and deadlines.
Working knowledge of employment laws HR best practices and HRIS systems (experience in Paylocity or similar platform preferred)
Strong written and verbal communication skills with the ability to handle sensitive matters professionally and diplomatically.
Proficiency in Microsoft Office Suite Adobe SharePoint. Experience with engagement platforms like Nectar scheduling platforms like EventPro and Project Management software like Asana preferred.
Ability to forecast schedule to meet the needs of the organization or departments served; plan for recurring events and project needs to ensure that departments run smoothly
4. Work Environment: Must be able to stand and walk for short periods of time; sit for long periods of time; use hands to finger handle or feel; reach with hands and arms; occasionally stoop kneel crouch or crawl; talk and hear. Must be able to occasionally lift up to 25 pounds. Specific vision abilities include close vision distance vision and peripheral vision. Specific hearing abilities include ability to hear over phone and in person.
5. Other requirements:
- Must possess valid drivers license and driving record which is acceptable to the organizations insurance carrier.
Must be 18 years of age or older
Bonus if you can do the following:
Bilingual Skills
Employment Type
Full Time
