Administrative Assistant

Thank you for considering a career at Bon Secours Memorial College of Nursing!

Scheduled Weekly Hours:

Work Shift:

This position is a hybrid position three days a week working from home and two days in the office.

The job location will be at 8550 Magellan Parkway Suite 1100 Richmond VA 23227

PRIMARY FUNCTION/GENERAL PURPOSE OF POSITION:
Under minimal supervision provides secretarial clerical and administrative support services such as drafting and preparing correspondence in final form receiving visitors scheduling meetings maintaining files and conducting special projects. Duties require a thorough knowledge of supervisors areas of responsibility to gather data and prepare reports answer correspondence conduct projects type complex medical text work knowledge of medical terminology and so forth.

JOB FUNCTIONS:

• Performs a wide variety of typing duties such as composing correspondence preparing forms tables charts records statistical tables schedules and so forth which are often confidential in nature and may require taking and transcribing shorthand and/or Dictaphone dictation.
• Reviews correspondence memoranda and routine reports prepared by others for a supervisor to ensure proper format typographical accuracy adherence to procedures and all necessary background information is attached. Submits materials for supervisors review.
• Types copies and distributes complex administrative reports statements rosters and so forth performs difficult data and/or information gathering and drafts and prepares special reports/analyses for review by supervisor.
• Reviews and screens visitors and telephone calls ascertains callers needs and tactfully refers caller to appropriate personnel. Responds to inquiries concerning general administrative activities and operations and refer complex and/or sensitive inquiries to the appropriate person(s).
• Regularly engages in a variety of contacts inside and outside the hospital to obtain or relay information arrange meetings gather data and often deal with executives medical staff or important absence of or as directed by the supervisor may be required to relay confidential or sensitive information.
• Receives and reads incoming correspondence reports memoranda and the like; screens items that can be routinely handled prepares appropriate responses and forwards remaining materials to supervisor or others along with necessary background information.
• Arranges meetings conferences schedules interviews and appointments complete travel arrangements and maintains the supervisors business calendar.
• Answers inquiries concerning activities and operations of subordinate departments by referring to and interpreting established policies and procedures.
• Establishes maintains and revises recordkeeping and filing systems and classifies sorts and files correspondence articles records and other documents.
• Schedules and prepares all necessary materials maintain mailing lists and coordinates all logistical aspects of meetings. Records and types of minutes of the various meetings and distributes completed minutes to appropriate individuals.

EMPLOYMENT QUALIFICATIONS:

• Work requires skills related to proofing and editing reports correspondence and the like for accuracy sentence structure and readability as well as drafting correspondence and reports performing semi-complex arithmetic calculations when preparing administrative reports and developing and overseeing the maintenance of recordkeeping and filing systems at a level normally acquired through completion of one year of business school.
• Two or more years of progressively more responsible secretarial/administration work experience. Proficiency in the operation of a desktop PCword processing software WordPerfect and Microsoft WORD and facsimile and electronic typewriting equipment.
• Previous work experience required in an administrative/secretarial capacity that required the handling of administrative details such as preparing reports by combining confidential data from several sources; communicating with a diverse group of internal and external callers and visitors; arranging meetings andconferences; assembling highly confidential and sensitive information; formatting and typing complex tables forms and reports; and developing routine responses to a variety of correspondences.

Bon Secours Memorial College of Nursingis an equal opportunity employer.

Many of our opportunities reward* your hard work with:

• Comprehensive affordable medical dental and vision plans
• Prescription drug coverage
• Flexible spending accounts
• Life insurance w/AD&D
• Employer contributions to retirement savings plan when eligible
• Paid time off
• Educational Assistance
• And much more

*Benefits offerings vary according to employment status.

Department:

It is our policy to abide by all Federal and State laws as well as the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). Accordingly all applicants will receive consideration for employment without regard to race color national origin religion sex sexual orientation gender identity age genetic information or protected veteran status and will not be discriminated against on the basis of disability. If youd like to view a copy of the affirmative action plan or policy statement for Mercy Health Youngstown Ohio or Bon Secours Franklin Virginia; Petersburg Virginia; and Emporia Virginia which are Affirmative Action and Equal Opportunity Employer please email . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact The Talent Acquisition Team at .