*Admin Support Spec Ld
*Admin Support Spec Ld
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Salary Not Disclosed
1 Vacancy
Job Description
Required Attachments
Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.
Required Education and Experience: High School Diploma or GED. AND:
- 12 months office clerical or administrative experience.
Skills:
- Advanced knowledge of office procedures
- Office management and customer service skills
- Advanced knowledge of Microsoft Office Suite (Outlook Excel and Word)
- Excellent interpersonal skills
- Ability to work independently and as a team player
- Ability to complete tasks in an efficient and timely manner
- Must be detail oriented for accuracy of data and information
- Ability to multitask be organized and self-motivated
- Ability to work in stressful situations and meet deadlines in a timely manner
- Ability to communicate verbally and in writing
Advertised Physical Requirements:
- Physical:
- Sit for prolonged periods.
- Communicate effectively and listens.
- Engages in repetitive motion.
- Stand reach stoop and bend.
- Environmental: Standard office environment.
Departmental Preferences:
- Financial or accounting experience to include analysis auditing and budgeting
- Able to communicate well and build rapport quickly with students faculty and staff
Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.
Provide professional administrative support to the Management Information Systems Division. This includes assisting Division Director with scheduling meetings with students donors and division faculty. Assisting faculty with classroom management book orders proctoring tests etc. Serves as the first point of contact for visitors including current and prospective students and guests. Responsible for division financial transactions and accuracy including OU and Foundation accounts. Processes division bills division scholarships. Coordinates division events include annual scholarship banquet and CMISS annual retreat.
Essential Duties:
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Makes travel arrangements.
- Receives incoming calls for office personnel and refers calls to appropriate personnel.
- Records messages or responds to caller with routine information.
- Monitors and orders supplies for the office and completes requisitions.
- May sign associate forms as authorized by the supervisor.
- Drafts replies to such correspondence with minimal instruction.
- Prepares various reports such as office supply expenditures and student or resident rotation schedules.
- Distributes various forms of information to office personnel such as mail or newsletters.
- Performs statistical business research and routine computations that require knowledge of mathematics.
- Assesses office procedures and makes necessary changes in order to improve office functioning.
- Collects time sheets enters into PeopleSoft tracks leave completes ETRs and special pays.
- Performs related duties as assigned to successfully fulfill the function of the position.
Employment Type
Full-Time
