Purchasing Assistant

We are seeking a detail-oriented and proactive Purchasing Assistant to support our hotels procurement receiving and stock control operations. This role ensures goods and services are ordered received and distributed in line with Sofitel brand standards food safety regulations and sustainability requirements. You will liaise with suppliers coordinate with internal departments and maintain meticulous records to keep our operations running seamlessly.

Key Responsibilities

Procurement & Supplier Coordination

• Raise purchase orders via our procurement system (e.g. BirchStreet) based on departmental requisitions and budgets.

• Liaise with suppliers regarding product details pricing delivery schedules and discrepancies.

• Maintain accurate supplier records price lists and specifications.

• Ensure suppliers meet quality safety and sustainability standards.

Receiving & Inspection (Daily 6:00 am 11:00 am)

• Receive and check all deliveries at the hotels receiving bay.

• Verify quantities quality and specifications against purchase orders and delivery notes.

• Conduct temperature checks for chilled/frozen goods in line with HACCP standards.

• Reject and record non-compliant goods notifying the Purchasing Manager immediately.

Requisition Fulfilment (Monday Wednesday & Friday)

• Prepare and issue stock to Food & Beverage outlets based on approved requisitions.

• Verify quantities issued and update inventory records.

Stock Control & Reporting

• Monitor and maintain stock levels across all storage areas.

• Report items for reordering to the Purchasing Manager.

• Follow FIFO procedures to minimise wastage.

• Assist with month-end stock counts and variance checks.

Documentation & Compliance

• Maintain accurate procurement documentation for Accounts Payable.

• Record all received goods in the procurement system daily.

• Keep temperature logs hygiene checklists and compliance records up to date.

Hygiene & Safety

• Maintain cleanliness and organisation of receiving storage and distribution areas.

• Adhere to Sofitel and legal standards for food safety hygiene and workplace safety.

Qualifications :

What Were Looking For

• Previous experience in purchasing receiving or inventory control (hospitality experience preferred).

• Strong organisational skills and attention to detail.

• Ability to work independently and meet deadlines.

• Basic knowledge of HACCP and food safety standards.

• Proficiency in Microsoft Office; experience with BirchStreet or similar systems a plus.

• Reliable punctual and able to work early morning shifts.

• Entitled to work in the UK as this role is not eligible for sponsorship.

Additional Information :

Discover a world of unparalleled perks tailored just for you:

• Competitive Salary service charge and an annual bonus of 1.300 per year.
• Employee Benefit Card Discounted rates at Accor properties worldwide.
• Free Stays in the UK or Ireland (4 nights/year) Create unforgettable memories with your loved ones.
• Sofitel Experience Enjoy a luxurious night at our hotel complete with a delightful breakfast.
• Complimentary Meals While on Duty.
• Special Rates in F&B Rooms & Spa Treat yourself to luxury at unbeatable prices.
• Be Part of the Largest Hospitality Group in Europe.
• Exceptional Training and Development Opportunities through Apprenticeship Program.
• Global Growth Opportunities.
• Employee Assistance Program with 24/7 GP Access Your well-being is our priority.
• Social Events and Activities.

Bring passion and dedication to excellence and we will recognise your contribution with a variety of benefits rewards and development opportunities. We also offer a range of wellbeing initiatives including apps with content to help you feel at your best. Join us and you can thrive as an individual as well as being part of a supportive and inclusive team.

Let your passion shine visit 

Remote Work :

No

Employment Type :

Full-time