Administrative Executive/Senior Executive
Administrative Executive/Senior Executive
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
The Administration Executive/Senior Executive will oversee and coordinate all administrative operations for HQ Customer Service Office Warehouse and outlets. This role covers front desk support office and facilities management procurement license management vendor coordination and documentation control to ensure smooth and efficient day-to-day operations.
Front Desk & Guest Relations
- Verify appointments inform the Person-in-Charge and escort guests to meeting rooms
- Handle all incoming and outgoing calls courteously and professionally directing inquiries to the correct personnel
Mail Courier & Delivery Coordination
- Receive log sort and distribute incoming and outgoing mails documents parcels and courier items
- Liaise with courier service providers for dispatch and follow up on uncollected items
- Manage cargo lift access for deliveries and coordinate with logistics and suppliers
Office & Facilities Management
- Oversee daily operations for pantry office equipment printers water systems cleaning services pest control landscaping waste disposal plants and washrooms
- Monitor and report maintenance issues to building management facilities or IT
- Maintain cleaner schedules for HQ and outlets
- Manage security guard services CCTV alarm systems and access control (issue activate terminate access cards)
Licenses & Compliance
- Manage applications renewals and terminations for business signboard and partition licenses for all outlets
- Manage DBKL license application and submission
Procurement & Inventory Control
- Source review and compare quotations for non-trade items
- Monitor and replenish stock for stationery name cards letterheads F&B items printing materials first aid kits and other office supplies
- Maintain stock records and master files
- Raise PR/PO/JR manually or via Smarterm system
- Conduct annual price reviews and negotiate with suppliers
Document & Record Management
- Maintain proper filing systems (electronic and hard copy) for agreements invoices delivery orders service records and supplier documentation
- Coordinate business card artwork ordering and distribution
Operational & Outlet Support
- Arrange travel bookings when required
- Support outlet openings and closures including utilities setup RO water installation and supplies procurement
- Manage electricity applications renewals cancellations and top-ups for outlets
- Maintain SOPP documentation and manage lockers and master keys
- Undertake any ad-hoc assignments as instructed by superiors
Qualifications :
- Candidates must possess at least a Bachelors Degree in Business Administration Management or a related field
- Minimum 3-5 years of experience in an administrative support role with a proven ability to manage multiple tasks and priorities effectively
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with office management software and tools
- Strong organizational skills and attention to detail with the ability to maintain accuracy while working under pressure
- Excellent communication skills in English and Malay both written and verbal with a professional demeanor and the ability to interact effectively with various stakeholders
- Ability to work independently and as part of a team demonstrating flexibility and adaptability to changing needs
- A proactive approach to problem-solving with a willingness to take initiative and contribute to team success
- Position level (Executive/Senior Executive) will be offered based on candidates experience and qualifications
- Must willing to work at Persiaran Lagoon Sunway City Petaling Jaya Selangor
- Able to start immediately will be an added advantage
Additional Information :
An opportunity like this at Frasers Group is for the fearless!
The potential is massive the experience unrivalled. To be able to make the most of it you need to live and breathe our principles you will:
THINK WITHOUT LIMITS and take the team with you!
BE RELEVANT to our people to partners and to the planet!
OWN IT and back yourself!
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
