Operations Coordinator (0077917T)
Operations Coordinator (0077917T)
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Job Description
Description
Title: Operations Coordinator
Position Number:T
Hiring Unit: College of Education Center on Disability Studies
Work Location: Manoa
Opening Date: August 12 2025
Closing Date: August 27 2025
Band: B
Salary: salary schedules and placement information
Full Time / Part Time: Full Time
Month: 11-Month
Temporary / Permanent: Temporary
Other Conditions: Extramural funds. Appointment to begin September 2025 or soon thereafter. Renewal contingent upon satisfactory performance department needs and availability of funds.
Duties and Responsibilities- *Orients trains supervises directs and evaluates subordinate APT and student personnel to assure accountability & stewardship of resources in compliance with departmental/project goals & objectives.
- *Participate in the formulation of program operational plans including writing of internal program controls.
- Plans develops implements and coordinates marketing strategies with community partners to recruit program participants and enhance program outcomes.
- *Provides administrative fiscal and program management analysis support to project faculty and staff.
- *Reviews authorizes and initiates procurement of equipment & supplies including preparation of specifications and securing appropriate bids from vendors.
- *Maintain accurate account of project budget information and expenditures develop financial spreadsheets and perform regular audits and reconciliations as necessary.
- *Review monthly expenditures. Work closely with ORS to generate monthly invoices ensuring compliance with funding agencys requirements.
- Prepare facilitate and/or process purchase orders direct payments travel requests/completions contracts stipends and other related procurement and fiscal activities in compliance with agency and University rules and regulations.
- Coordinate plan and direct in conjunction with the project director meetings conferences workshops & major training events including assisting with developing agendas managing participant registration & identifying key stakeholders/attendees.
- Keep abreast of current University policies procedures regulations directives and State and Federal statutory requirements i.e. Hawaii Revised Statutes Hawaii Administrative Rules and Federal Acquisition Regulations.
- Prepare and edit reports agendas letters and complex documents such as quarterly reports that require specific formatting; and gather interpret and analyze terminology and research for project requirements.
- Assist in the preparation of grant applications by formulating budgets proofreading budget narratives and working with the CDS Fiscal Authority to ensure MyGrant submission is timely and accurate.
- Establish and maintain large databases for associated programs.
- Review university generated computer reports for accuracy. Compile analyze develop and provide financial information and other activity reports to system administrators auditors and funding agencies as required.
- Responsible for online scheduling of departmental facilities for meetings trainings or other events.
- Other duties as assigned.
Minimum Qualifications- Possession of a baccalaureate degree in Business Administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for Business Administration/Management or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated..
- Considerable workingknowledge of principles practices and techniques in Business Administration/Management demonstrated bythe broad knowledgeand understandingof the full range of pertinent standard and evolving concepts principles and methodologies.
- Considerable workingknowledge and understanding of applicablefederal and state laws rules regulations and theoriessystems associated with Business Administration/Management.
- Demonstrated ability to recognize a wide range of intricateproblems use reasoning and logic to determine accurate causes and apply principles and practices to determine evaluate integrate and implement practical and thorough solutions in an effective and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders andmembers and individuals.
- Demonstrated ability to operate a personal computer and word processing software.
- For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
- Experience with electronic financial systems such as Kuali and RCUH.
- Ability to travel independently to various geographical site/school locations including neighbor island travel in a timely manner and work on some weekends for project-related activities.
Desirable Qualifications- Possession of a Masters degree in Business Administration or related field.
- Experience working with persons with disabilities including those who are deaf or hard of hearing.
To Apply: Click on the Apply button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however official transcripts are required upon hiring). Late incomplete or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.
NOTE: If you have not applied for a position before using NEOGOV you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB please split the file and upload it as a supplemental attachment.
Inquiries: Lesley FukushimaEEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link:
Required Experience:
IC
Employment Type
Full-Time
