Sales Coordinator - Hotel
Sales Coordinator - Hotel
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Location
New Haven Hotel
Located in downtown New Haven and just steps away from the prestigious Yale University the Omni New Haven @ Yale University surrounds you with luxurious comfort and unparalleled service. The Omni Hotel stands out within New Havens skyline. Enjoy breathtaking views from our guest rooms or John Davenports Restaurant located in the 19th floor overlooking the Yale Campus.
Come join our award winning team at the only 4-diamond hotel in New Haven where youll experience a rewarding and fostering work environment!
Job Description
Handles all administrative duties required by the Sales and Marketing Division in order to provide superior services to our guests. Visible position providing adminidtrative support to other department heads as needed. Assists with promoting the hotel on Social media
Responsibilities
- Schedules and prioritizes work load to meet deadlines of all managers.
- Types and distributes all internal and external sales related correspondence including letters emails proposals contracts etc. for assigned managers. Ensures that all correspondence is 100% accurate.
- Maintains reader files.
- Maintains account files and ensures that all information is included in file i.e. post convention reports letters fax information etc.
- Sorts and distributes mail to the hotel. Updates leader / department mailboxes.
- Answers calls to sales office by third ring. Meets and greets clients. Assists sales leaders with site visit coordintion.
- Ensures that all managers receive messages in a timely manner. (Messages to include name and phone group or company name number of caller date and time call received.)
- Enters group information (sites resumes) in Access.
- Enters work orders in Synergy as directed by managers. Processed client deposits.
- Assists unassigned managers / EC as needed.
- Updates bulletin and reader boards .
- Gathers materials and mails packages to clients as necessary.
- Takes detailed inquiry leads and submits to appropriate manager.
- Inputs amenities into Epitome for VIP clients and processes paperwork (amenity card receipt signature from Room Service.)
- Processes outgoing mail.
- Performs social media postings and miscelaneous online communications
- Takes minutes at hotel meetings .
- Participates in schedule rotation for late coverage on days the office closes early & / or holidays and weekends.
Qualifications
- BA in hospitality sales or related course of study.
- Must be able to work with minimal supervision in an ever changing fast paced environment. Must be a team player.
- Must have excellent verbal and written communication skills.
- Must have excellent social media and technical competencies (Linkedin Twitter Microsoft Word Publisher Outlook Express Excel).
- Previous knowledge of reservations systems such as Delphi Opera and Synergy preferred.
- Must have excellent organizational skills. Outstanding engagement skills
End of Job Description
Required Experience:
IC
Employment Type
Unclear
