Meeting & Events Coordinator
Meeting & Events Coordinator
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Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
We are looking for a Meeting & Events Coordinator for our Integrated Meeting & Events team.
About JLL
Were JLL. Were a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning occupying and investing in real estate.
If youre looking to step up your career JLL is the perfect professional home. At JLL youll have a chance to innovate with the worlds leading businesses put that expertise into action on landmark projects and work on game-changing real estate initiatives. Youll also make long-lasting professional connections through sharing different perspectives and youll be inspired by the best. Were focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!
Role Purpose
JLL is currently searching for a confident and ambitious Meeting and Events Coordinator who is reporting to the Assistant Program Manager. Working as part of the overall Meeting & Events team this role will be responsible for the coordination of Meeting and Events across a campus or region.
What this job involves
Overall responsibilities include:
- Support and leadership of onsite meeting and events teams
- Ensure the Meeting&Events Portal is up to date
- Coordination of event set ups with meeting and events teams
- Coordination of meeting and event requests with meeting and events teams ensuring requests are completed in a timely manner
- Coordination of local employee experience activations and events
- Ensuring out of hours meeting and events are coordinated efficiently and effectively
- Ensuring general condition of meeting rooms meets agreed standards
- Ensuring service excellence across campus or region
- Coordination of service support such as Technicians Janitorial and Security Teams
- Coordination of Logistics Team to ensure rooms are correctly configured
- Ensuring new processes and standards are implemented across sites in conjunction with Program Manager
- Operational oversight of campus or region linking with Program Manager for implementation of global or regional practices and standards
- Acting as point of escalation for issues feeding back to Program Manager where required
- Ensuring compliance with EHS requirements and standards for all meeting and event activities
- Convey relevant feedback to Line Manager and Program Manager when appropriate
- Managing meeting room furniture and equipment making recommendations for improvements
- Set up and maintain relationships with local external catering providers
- Liaising with Amazon Global Events and Meetings (GEMS) where onsite meetings and events cannot be accommodated
- All other tasks and duties as required
Key Performance Indicators
- Previous experience working within a high-profile corporate environment
- Previous hospitality & event management experience is desirable
- Facilities Management exposure would be beneficial
- Fluency in English and local language
- Proficient knowledge of Microsoft Office Pack
- Very high attention to detail
- Outstanding customer service skills with the ability and confidence in communicating to customers at all levels both written and verbal
- Ability to maintain professionalism at all times and be an ambassador of the team
- Be an excellent team player with the want to go above and beyond for each other
What you can expect from us
Youll join an entrepreneurial inclusive culture. One where we succeed together across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career recognition wellbeing benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today at Privacy Statement
When you visit JLL websites JLL may collect information related to those visits without you actively sending that information. This information may include for example the internet browser you are using your access devices operating system the language in which that system presents information to you your IP (Internet Protocol) address the web search that took you to the JLL website the web pages and advertisements displayed to you and the links you click on.
For additional details please see JLLs Global Privacy Statement or our career site pages for each country.
For employees in the United States please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
Location:
On-site London GBRJob Tags:
If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table! If you require any changes to the application process please email or call 44(0) to contact one of our team members to discuss how to best support you throughout the process. Please note the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Required Experience:
IC
Employment Type
Full-Time
