Finance Coordinator (APEN Action)
Finance Coordinator (APEN Action)
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Job Description
POSITION SUMMARY
APEN Actions Finance Coordinator is a full-time hybrid position based in one of our 3 offices (Oakland Richmond and Los Angeles). The Finance Coordinator ensures the smooth and compliant operation of the organizations financial systems and is a part of the Operations Team. The Finance Coordinator reports to the Operations & Compliance Manager and works closely with other members of our infrastructure team and broader staff. A good working knowledge of current accounting standards 501c(4) legal and compliance and/or internal controls are critical skills for this role.
**Position will be housed in C3 entity but cost shared with C4 entity**
PRIMARY RESPONSIBILITIES
- Ensure day-to-day transactions such as accounts payable cash receipts and accounts receivable credit card transactions and payroll are recorded properly.
- Perform timely and accurate month-end journal entries and balance sheet reconciliations (e.g. net assets revenue expenses payroll allocations etc.) ensuring that accounting schedules are updated and accurate.
- Ensuring proper revenue compliant recognition of earned revenue restricted funding etc.
- Ensure proper expense recognition using fund accounting.
- Ensure all finance and accounting operations comply with generally accepted accounting principles (GAAP) and federal and state laws and regulations.
- Assist the Director and budget managers in developing and monitoring departmental project and organizational budget; assisting with monthly financial reporting needs.
- Perform fiscal year-end close activities and assist with activities and requirements of external auditors.
- Work with supervisor and Operations Director to ensure the adherence to and continuous improvement of the organizations internal controls architecture update financial procedures manual as needed.
- Continually seeking and implementing opportunities to streamline and improve finance and accounting operations through technology including training staff to better utilize financial and accounting software.
- Manage select administration activities such as state unemployment and income tax registrations.
- Other duties as assigned to meet organizational requirements.
Organizational Responsibilities:
- Organizational Culture: Contribute to the APEN Action culture of team-building emotional intelligence feminisms and leadership development
- Basebuilding and Member Engagement: Support organizing events with APEN Action members
- Fund Development: Engage in grassroots and/or foundation fundraising
- Communications: Act as a spokesperson and engage with communications narrative framework
- Cross Component Support: Support various areas of organizational work events or campaigns as identified and participate in organizational committees and teams as needed
- Supervision: Manage volunteers fellows and interns as needed
Qualifications:
- At least 3 years of nonprofit accounting experience
- 3 years fluency with Quickbooks
- Experience with online bill pay platforms QBO digital messaging Google Suite etc
- Good digital security and file management practices
- Commitment to the mission and principles of APEN Action and social justice
- Excellent financial management coordination budgeting and administration skills
- Strong written and oral communication skills ability to communicate complex information effectively
- Ability to manage details meet deadlines and produce high-quality materials
- Commitment to a culture of feedback; comfortable give/receiving feedback
Preferred Experience:
- Accounting degree or equivalent experience
- Audit experience
Salary and Benefits:
This is a full-time non-exempt position with an hourly rate range of $39.04-$44.47 commensurate with experience.
APEN Action also offers its staff a generous benefits package that includes:
Medical dental and vision coverage for employee and spouse/dependents
Health Reimbursement Arrangement (HRA)
Dependent Care and Health Care Flexible Savings Accounts (FSA)
Vacation and sick time
Paid holidays
Fully paid 2 week winter holiday and 1 week summer break
401k with 5% employer contribution
Professional development
Commuter benefits
Sabbatical opportunity
APEN Action is also a family-friendly employer
Recently APEN voluntarily recognized the International Union United Automobile Aerospace & Agricultural Implement Workers of America UAW as the exclusive representative of a group of APEN staff members. Please note that this position is a bargaining unit position represented by UAW.
ACCESSIBILITY AND WORKING CONDITIONS
This position will require applicants to work on a computer daily for long periods of time and collaborate with colleagues and coalition partners through Zoom email and other digital platforms. APEN Action will provide a computer and other equipment needed to fulfill basic job responsibilities.
This position will be hybrid requiring 2 days of in-person work at one of our APEN Action offices (Oakland Richmond or Los Angeles). In addition this position will also follow APEN Actions COVID safety policies and protocols regarding in-person work. Masks are required to be worn in APEN Action offices and indoor events with the exception of eating and drinking. All employees also are required to be vaccinated as part of our safety policy. APEN Action will continue to closely monitor local and state health officials guidance around COVID and any additional guidelines around safety for people to return to offices and gather in-person as needed.
This position may require work during irregular hours including on nights or weekends and will require travel within California.
This position will not require applicants to carry or move heavy equipment regularly ascend or descend a ladder or stand or sit for long periods of time. This position will not require working in hazardous or unusual conditions such as outdoors in inclement weather.
We provide reasonable accommodations for the application interview or any other aspect of the program manager selection process to applicants with disabilities. Please email to request an accommodation.
Application Process
Applications are due electronically by clicking Apply Now. Position open until filled preference given to application submitted before Sept 1 2025.
The application must include:
- Resume
- Cover letter describing interest in the position and qualifications
Incomplete Applications will not be accepted.
APEN Action is an equal opportunity employer and prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status caste or any other characteristic protected by law. APEN Action conforms to the spirit as well as to the letter of all applicable laws and regulations. Queer transgender intersex gender non-conforming disabled black and indigenous people of color are strongly encouraged to apply.
Required Experience:
IC
Employment Type
Full-Time
