Fiscal Specialist (Position #0097519T)

Title: Fiscal Specialist

Position Number:T

Hiring Unit: RES & DEAN OF GRAD DIV SCH O&ES&T SEA GRANT COLL PROG

Location: UH at Manoa

Date Posted: August 12 2025

Closing Date: August 27 2025

Band: A or B

Salary :salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Other Conditions: Renewal contingent upon availability of funds and satisfactory performance of duties.

Band A:

Duties and Responsibilities

1. *Manage and reconcile spending and budget activity for a number of fund types including research grants and contracts tracking cost-sharing general operating and faculty start-up accounts.
2. Gather information for fiscal accountability and documentation of procurement/acquisition receipt and issue records.
3. *Assist with the development of budget proposals budget requests and proposed expenditure plans.
4. *Assist with preparing forecasts for short- and long-term financial plans relating to projects based on evaluation of the projects budget and operations to make recommendations on spending changes.
5. *Prepare and interpret the departments financial condition monitor financial reports and records and report significant changes to supervisor.
6. *Assist with preparing reports and correspondence for internal and external review/distribution.
7. *Monitor procurement transactions for allowability allocability reasonableness and availability of funds.
8. *Prepare and process purchase orders disbursement vouchers travel requests/completions.
9. *Coordinate project financial operations with respect to budget preparation and expenditure control.
10. *Fiscal signing authority up to $2500.
11. *Assist faculty staff and students by making effective recommendations including the development of options and alternatives regarding applicable policies procedures and other administrative requirements.
12. *Prepare and maintain fiscal transaction reports forms requests fiscal journals and records in accordance with federal state and university rules regulations policies and procedures.
13. *Assist changes to standard operating procedures to improve operations to achieve the most efficient and economical service.
14. *Assist with managing and issuing subawards/subcontracts by working with UH ORS and RCUH.
15. Assist with providing and conducting fiscal compliance training to faculty managers and administrative support staff as needed.
16. *Work as a team member to identify coordinate and evaluate problems.
17. Receive and participate in regular training opportunities relative to policies and procedures of specialty area.
18. *Advise supervisor of the progress of projects assigned anticipated problems major policy changes expected affecting specialized area and completion of projects assigned.
19. *Maintain and foster effective working relationships with others both internal and external to the university.
20. Other Duties as Assigned.

*Denotes Essential Function

Minimum Qualifications

1. Possession of a baccalaureate degree inbusiness administrationor related field andzero (0) year(s) of progressively responsible professional experience with responsibilities forproject administrationgeneral business managementfinancialaccounting and/or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Functional knowledge of principles practices and techniques in the area ofproject administrationgeneral business managementfinancialaccounting and/or governmental accountingdemonstrated by knowledge understanding and ability to apply concepts terminology.
3. Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated withproject administrationgeneral business managementfinancialaccounting and/or governmental accounting.
4. Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area ofproject administrationgeneral business managementfinancialaccounting and/or governmental accounting.
5. Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
7. Demonstrated ability to operate a personal computer apply word processing software.
8. Demonstratedabilitytoanalyzeinterpretandusesoundlogicandjudgmentwhenapplyingadministrativepoliciesandprocedures.
9. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.
10. Familiarity with Microsoft Excel and Word applications.

Desirable Qualifications

1. Familiarity with the UH and RCUH accounting procurement and HR systems.

2. Knowledge of policies and procedures of UH and RCUH.

Band B:

Duties and Responsibilities

1. *Manage reconcile analyze advise closeout and report on spending and budget activity for a number of fund types including research grants and contracts tracking cost-sharing general operating and faculty start-up accounts.

2. Responsible for fiscal accountability and documentation of procurement/acquisition receipt and issue records.

3.*Review analyze evaluate and assist in development of budget proposals budget requests and proposed expenditure plans.

4.*Prepare forecast for short- and long-term financial plans relating to projects based on evaluation of the projects budget and operations to make recommendations on spending changes.

5.*Prepare analyze and interpret the departments financial condition monitor financial reports and records and report significant changes to supervisor.

6.*Prepare reports and correspondence for internal and external review/distribution.

7.*Review approve and monitor procurement transactions for allowability allocability reasonableness and availability of funds.

8. *Process and prepare purchase orders disbursement vouchers travel requests/completions.

9.*Monitors project financial operations with respect to budget preparation and expenditure control.

10.*Fiscal signing authority up to $25K.

11.*Research interpret and apply terms and conditions of sponsored agreements to ensure accuracy and compliance with all applicable policies and guidelines.

12.*Provide advice interpretation and advise faculty staff and students by making effective recommendations including the development of options and alternatives regarding applicable policies procedures and other administrative requirements.

13.*Conduct reviews and maintain fiscal transaction reports forms requests fiscal journals and records in accordance with Federal State and University rules regulations policies and procedures.

14.*Recommend changes to standard operating procedures to improve operations to achieve the most efficient and economical service.

15.*Issue/manage Subawards/Subcontracts by working with UH ORS and RCUH.

16. Provide and conduct fiscal compliance training to faculty managers and administrative support staff as needed.

17. *Work as a team member to identify coordinate and evaluate problems.

18. Receive and participate in regular training opportunity relative to policies and procedures of specialty area.

19. Responsible for written and oral communications exercising tact diplomacy and good judgement in relations with others.

20.*Advise supervisor of the progress of projects assigned anticipated problems major policy changes expected affecting specialized area and completion of projects assigned.

21.*Maintain and fosters effective working relationships with others both internal and external to the University.

22. Other Duties as Assigned.

*Denotes Essential Function

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for project administration general business management financial accounting and/or governmental accounting; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

2. Considerable working knowledge or principles practices and techniques in the area of project administration general business management financial accounting and/or governmental accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with project administration general business management financial accounting and/or governmental accounting.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.

7. Demonstrated ability to operate a personal computer apply word processing software.

8. If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

9. Demonstrated ability to analyze interpret and use sound logic and judgment when applying administrative policies and procedures.

10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11. Familiarity with Microsoft Excel and Word applications.

Desirable Qualifications

1. Familiarity with the UH and RCUH accounting procurement and HR systems.

2. Knowledge of policies and procedures of UH and RCUH.

To Apply: Click on the Apply button on the top right of the screen to complete an application and attach required documents. Submit cover letter resume names of three (3) professional references and official transcripts (copies are accepted; original required upon hire). Late and incomplete applications will not be considered.

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