Assistant Manager –Documentation & Compliance

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Description

Position Title

Assistant ManagerDocumentation& Compliance

Salary Grade

Assistant Manager

Job Position Summary

The Assistant Manager Flight Operations DocumentationandComplianceis responsible formanagingmaintaining and ensuring the accuracy and compliance of all flight operations manualscircularstechnical publications and related documentation. This role supports& assists Manager Documentation & Compliance forDocumentationregulatory compliance and efficient dissemination of critical information to flight crews and operational staff.

Key responsibilities

Documentation Management:

• Develop revise andmaintainFlight Operations Manuals (OM-A OM-B OM-C OM-D) Standard Operating Procedures (SOPs)Circulars Process Documents/Manualsand other operational documents.

• Ensuretimelyupdates/ Issuance/revisionanddistribution of technical publicationsCircularsand notices toflightcrew andother stakeholders as applicable.

• Coordinate with OEMs regulatory authorities and internal stakeholders for document validation and approval.

• Liaise with stakeholders for thetimelyupdating of company operations manuals flight operations circulars and related documentation.

• Ensuretimelyrevisionof Operations Manualas per revision cycle.

• Ensure that beforesubmittingthe revised Operations Manual to the regulator a review of the impact on other interlinked documentsisconductedinternally with the Post Holders and other relevant stakeholders.

• Work on Comply365 DCM Admin & Pro Author Modules for Technical Writing.

• Maintain Document Revision &UpdationCycle on Comply365 DMS.

• Ensure that references in the Operations Manual that are linked with other company manuals (within and/or outside the purview of Flight Operations) areidentifiedto ensure that the references interlinked/mentioned in any manuals correlate to the correct content and/or paragraph of other manuals and/or documents.

• Ensure that the Document Owner approves thefinal versionof the regulatory manual/document before submission to the regulatory authority.

• Responsible for reviewing and updating all co-related documents ensuring synchronization and managing the submission process to the regulatory authority.

Provide input to the Document Owner on changes to the Operations Manual andidentifiesimpacts on othersynced company manuals anddocuments.

RegulatoryCompliance:

• Periodic reviewofthe documentation for accuracy and completeness ensuring all changes are properly documented and compliant with applicablecompany & regulatorystandards.

• Monitor DGCA website regularly for Update in regulatory requirements do a gap analysis with current and revised procedures impact if any on company Manuals and on operations implementation timelines andsubsequentlyinform relevant stakeholders and follow-up for documentation and compliance with revised regulatory requirements.

• Ensure that CAR Compliance Matrix is prepared for all applicable DGCA CAR & Circulars for AOC Compliance.

• Ensure all documentationcomplies withDGCA ICAO EASA and other applicable aviation regulatory standards.

• Monitor regulatory circulars andmaintainedthe records.

• Develop job aids and operational documentation to support the induction of newaircraftinto the fleet.

Technical Publications:

• Manage the lifecycle of technical publications including formatting version control and archiving.

• Collaborate with technical writers pilots and engineers to ensure clarity accuracy and consistency of content.

Digital Systems & Tools:

• Utilize documentation software for the preparation and formatting of manuals.

• Support the release and distribution of documents to flight crew via the Document Management System (DMS).

Communication:

• Effectively communicate changes and revisions through bulletins newsletters briefings and other communication channels.

• Provide guidance and support to operational staff on the use and interpretation of updated documentation.

Desired Qualification / Certifications

• Should be Graduate.

• Relevant experience in Airline Industry Preferably withFlight Ops. Documentation ComplianceStandards Quality Assurance Quality Control Section.

• Desired to have good knowledge of DGCA & IOSArequirements.

Preferred relevant work experience

• 25 years of experience in flight operational areas (Documentation compliance technical publication)

• Should have extensive Regulatory knowledgepertaining toFlight Operations Safety and Training.

• Should be experienced in designing and implementing policies procedures and manuals as per business needs and in line with adopted regulations andapproved quality standards.

• Familiarity with DGCA regulations and flight operations protocols.

• Experience with Document Management Systemswill bepreferred.

Skills and knowledge

• Strong attention to detail and organizational skills.

• Proficiencyin MS Office MSPowerPointand MS Excel.

• Excellent written and verbal communication.

• Proficiencyin MS Office Adobe Acrobat and XML-based authoring tools.

• Ability to work collaboratively across departments and manage multiple priorities.

• Certification in Technical Writing or Aviation Documentation (optional butadvantageous).

Position reports to

GeneralManager Flight Operations

Position supervises

Executive/Sr. Executive Flight Operations-Documentation and compliance

Travel needed

Yes

Location

Urmi Estate HQ Mumbai

Employment details

Permanent.

Required Experience:

Manager