Term-Limited Assistant Product Owner / Project Manager I
Term-Limited Assistant Product Owner / Project Manager I
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$ 71544 - 85992
1 Vacancy
Job Description
Department Information
This position is only open to Colorado state residents.
Note: This posting may fill more than one vacancy.
This is a term-limited position with an anticipated end date of June 30 2027 contingent upon funding.This position is eligible for full benefits.
Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying.
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TheDepartment of Personnel & Administration (DPA)is the foundation for dependable state government leading with responsiveness integrity and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees innovative solutions and constructive partnerships.
DPAprovides a wide range of programs and services from custodial & maintenance to financial and human resources support which assist other state agencies in fulfilling their missions. At DPA there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.
If your goal is to build a career that makes a difference and build greater public confidence in good government consider joining the dedicated people of the State of Colorado; its a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.
Good Government Starts Here!
Why We Want You:
We want your expertise positive energy drive to succeed and love of this great state as we work to elevate the expectations Coloradans have of their government.
What Youll Get From Us:
In return for the skilled work you do DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview videofor details on the benefits offered to employees.
Description of Job
The Assistant Product Owner (APO) plays a key support role on Colorados statewide eProcurement system project. This individual works closely with the Lead Product Owner (PO) and represents the PO during the development and implementation of the Colorado eProcurement system.
The position will coordinate cross-agency activities particularly with the Office of Information Technology (OIT) manage project coordination and planning activities manage requirements and documentation engage with stakeholders and other partners as needed ensure timely and transparent communication about the project to a wide audience assist in an agile environment during product development and support continual process and project improvement.
This position is vital in helping the project stay organized on budget on schedule and responsive to user needs and vendor accountability. The APO will have a strong grasp of project management as well as state business strategy needs mission workflows and solution impact.
A summary of the duties and responsibilities will include but are not limited to the following:
Project Coordination & Planning
- Support the Product Owner in setting and maintaining the vision of the Colorado eProcurement product.
- Serve as second-in-command to the PO maintaining deep familiarity with the projects goals priorities and solution design.
- Makes day-to-day decisions and independently manages routine project activities while escalating high-impact issues risks or decisions to the PO.
- Proactively keeps leadership informed through regular updates always ensuring alignment and continuity.
- Develop maintain and update project schedules budget trackers product roadmap dashboards and milestone trackers and coordinates with leadership governance members OIT stakeholders and other experts and committees to adopt a shared timeline.
- Ensure project management alignment with OIT project management requirements processes and staff.
- May serve as or otherwise directly support OIT designated technical project manager.
- Prepare scheduled and ad-hoc project reports incorporating data (e.g. charts diagrams) and status updates.
- Assist in meetings committees governance planning sessions: draft agendas create invites take minutes and manage follow-ups.
- Create and maintain an internal project tracking tool (e.g. shared calendar Google Sheet etc.).
- Coordinate across all teams committees and partners to gather updates and identify risks or blockers.
- Contribute to a cohesive team culture of alignment trust empowerment and collective investment in the successful outcome of the project.
User/Stakeholder Engagement Change Management & Communication
- Support the Product Owner in stakeholder engagement meetings presentations and demos.
- Participate in vendor demos and training sessions capturing notes and follow-up actions.
- Draft stakeholder and user-facing project communication materials: updates FAQs and change notices.
- Communicate with stakeholders and cross-agency partners throughout the state to ensure we are meeting business needs enabling long-term success and setting expectations.
- Assist in creating and maintaining a Change Impact Matrix that maps major features or process shifts in the new system to the affected user groups policy areas and training needs.
- Represent the PO in select internal meetings capturing action items and outcomes.
- Maintain a centralized repository for project materials FAQs and status communications.
- Establishes process and creates content for establishing and maintaining a user knowledgebase to include Job Aids and standard operating procedures.
- Drives open communication about the project and the value of agile and user-centered methodologies to a wide audience to ensure project adoption and acceptance.
Requirements Traceability & Vendor Coordination
- Log and track vendor deliverables milestones and performance commitments.
- Create and maintain a Functional Needs Traceability Matrix mapping stakeholder and user needs to requirements and system features.
- Monitor alignment between technical progress and contract terms.
- Track issues decisions and vendor responses to ensure accountability and completeness.
Product & Implementation Support
- Assist in the end-to-end agile-based system design development testing and implementation of the product.
- Support testing coordination efforts: collect user feedback track defects and help triage issues.
- Provide support documentation to assist in rollout and user onboarding and training.
- Maintain system issue logs or action trackers during development sprints or vendor check-ins.
- Serves as a content knowledge resource to answer questions related to the program requirements rules best practices and stakeholder and user needs.
Process Improvement & Workflow Optimization
- Document recurring challenges and lessons learned throughout the project lifecycle.
- Propose templates and dashboards to streamline repetitive project tasks.
- Identify and flag process inefficiencies or communication gaps.
- Support a culture of continuous improvement and accountability.
- Share knowledge technique tools patterns and expert advice with colleagues partners and the public.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying.Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use see resume or see attached statements on your application. Resumeswill notbe reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications your application will also be used as part of the comparative analysis process to identify a top group for further consideration.
Skills-Based Hiring This position is advertised in line with the Governors executive order(Executive Order)(Download PDF reader)focused on skills-based hiring practices that focuses on the knowledge skills and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education training or past experiences.
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.Class Code & Classification Description:
H1K2XX PROJECT MANAGER I
Minimum Qualifications:
Experience Only:At least seven (7) years of relevant experience in an occupation related to the work assigned to this position
OR
Education and Experience:A combination of related education and/or relevant experience in an occupationrelated to the work assigned equal to at least seven (7) years
Theexceptional candidatewill possess the proven ability or accomplishment in the following preferred qualifications:
Previous State Service related to the work assigned to the position
Experience with Agile/Scrum or traditional project management approaches.
Strong familiarity with tools such as Azure DevOps Google suite calendars
Excellent written and verbal communication skills with a detail-oriented mindset.
Demonstrated ability to manage multiple priorities and communicate across a wide audience of stakeholders and cross-agency partners.
Experience with procurement workflows or eProcurement platforms.
Understanding of public sector or government IT acquisition practices.
Experience supporting testing vendor management or contract performance tracking.
Project Management Professional (PMP) Certified Scrum Product Owner (CSPO) Certified Associate in Project Management (CAPM) or other project/product-related certifications
Conditions of Employment:
A pre-employment criminal background check will be conducted as part of the selection process.
Comparative Analysis Process
The comparative analysis process for this position may consist of a structured application review an online assessment or other structured assessment step.Appeal Rights:
An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.
As an applicant directly affected by the results of the selection or comparative analysis process you may file a written appeal with the State Personnel Director.
Review of the completed signed and submitted appeal will be timely on the basis of written material submitted by you using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email atwithin ten (10) calendar days from your receipt of notice or acknowledgement of the Departments action.
For further information on the Board Rules you can refer to 4 Colorado Code of Regulations (CCR) 801-1 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at Information
Employment Philosophy:The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring employment and advancement opportunities.
Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Heather Siegal
Required Experience:
IC
Employment Type
Full-Time
