Middle Office Operations Analyst
Middle Office Operations Analyst
Posted on :
14-08-2025
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1 Vacancy
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Job Description
About Wahed:
We have a passion to reduce financial inequality and exclusion by building world leading financial products and services aimed at giving access to all. We are a New York headquartered Financial Technology (FinTech) company focused on serving values-based (shariah compliant) digital financial services to retail clients globally starting with wealth management. We have an impressive global team aligned with this purpose and are looking for trail blazers in their fields that will take our customer delivery to new levels. We can promise you a digital first and truly international culture as well as a fascinating immersion into the world of FinTech and Islamic finance.
Job Description
- We are seeking a highly organized and detail-oriented Middle Office Operations Analyst / Senior Analyst to support the day-to-day operational functions of our investment management business. This role is critical in supporting both public and private fund operations including the preparation of trade-related documentation for pooled investment vehicles and assisting with the operational oversight of a US bases real estate fund.
- Coordinate the preparation and submission of trade instruction and settlement files in line with custodian and fund administrator requirements.
- Maintain internal trade blotters and execution records ensuring alignment with fund-level trade activity and custodial settlement.
- Liaise with external custodians fund administrators and executing brokers to support daily processing cycles.
- Track and reconcile trade settlement cycles (e.g. T1 T2) and resolve breaks or exceptions in coordination with internal teams.
- Support workflows relating to net asset value (NAV) production including price verification position files and cash forecasting.
- Generate and maintain monthly and quarterly fund factsheets including data collation formatting and coordination with design/compliance teams.
- Ensure fund website data is up-to-date (e.g. PRIIPs KIDs financial statements factsheets corporate action updates).
- Willingness to provide operational support aligned with UK and US market hours including partial coverage during early or late shifts as required.
- Support capital call and distribution notices investor onboarding and document collection.
- Coordinate and execute trade instructions in response to subscriptions and redemptions ensuring adherence to investment policy limits (e.g. maintaining a maximum cash or money market allocation within the fund)
- Coordinate with external fund administrators and service providers to manage reporting compliance workflows and asset-level data collection.
- Maintain accurate internal records of investor transactions capital accounts and asset-level cash flows.
- Track asset-level reporting andcoordinate document flows from property managers or JV partners.
- Reconcile fund-level cash movements and coordinate quarterly/annual audit deliverables.
- Maintain unpublished NAV history internally for audit and internal review purposes.
- Monitor liquidity/collateral thresholds in line with mandate directives and report breaches or actionables to investment team.
- Assist with preparation of regulatory DD responses and investor-facing fund documentation.
- Maintain static data (e.g. broker BICs market codes) and update mapping tables as required.
- Ensure regulatory and compliance reporting data is clean and auditable.
- Develop process checklists control logs and operational documentation.
- Support implementation of operational improvements and automation initiatives in collaboration with finance and technology teams.
- Manage trade matching via DTCC CTM; monitor exceptions and ensure timely resolution.
- Prepare and submit daily Custody Trade Instructions File and Fund Accounting Trade Blotter File (csv files detailing the trades and settlement information) ensuring correct formatting SWIFT/BIC/SSI inputs and market-specific routing information.
- Liaise with counterparties to complete post-trade confirmation workflows and escalate mismatches.
Fund Operations (UCITS / U.S. / Private)
Private Fund Operations
General Middle Office Functions
Job Specification:
- 2-5 years of experience in investment operations middle office or fund administration.
- Understanding of trade processing workflows for pooled fund structures including unitized funds or collective investment schemes.
- Familiarity with trade workflows: DTC CREST CCASS CUID GFF files and SWIFT instructions.
- Strong Excel skills (VLOOKUP data cleaning formulas); basic scripting (Python/VBA) a plus.
- Detail-oriented organized and capable of managing workflows across teams and time zones.
- Excellent communication and stakeholder coordination skills
Required Experience:
IC
Employment Type
Full-Time
Department / Functional Area
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