Accounts Payable Clerk (6-month Contract)
Accounts Payable Clerk (6-month Contract)
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Reporting to: Accounts Payable Supervisor
Overall Purpose of the Job: You will be accountable and responsible for the timeous payment to all vendors for work providedor services rendered to Fidelity ADT (Pty) Ltd within contractual payment terms and ensuring housekeeping of all vendoraccounts in SAP are managed accordingly.
Key Responsibilities:
Daily processing of vendor tax invoices.
Ensuring GRIR is kept at a minimum and target met at month ends.
Timeous requesting of vendor statement in order to submit payment reconciliations reconciling between statementand SAP vendor line activity report in line with Audit standards and requirements.
Maintaining the Vendor Age Analysis by ensuring that no items are evident in 90 > 90 / 120 days without acceptableexplanations / valid reasons.
Clearing of all debit balances evident on the weekly and monthly Vendor Age Analysis unless acceptable explanation/ valid reasons are provided and approved my Management.
Attention to prepayment payments moved to prepayments brought back to the vendor account and cleared andreconciled accordingly.
Resolve all queries and old outstanding tax invoices evident on vendor statements.
Ensure timeous escalations are met in prevention of overdue accounts and nonpayments.
Ensuring all tax invoices are paid within contractual payment terms as onboarded and approved by Procurement.
Ensuring that all discount settlements are deducted and recorded in line with discount vendors.
Ensuring that no vendor accounts are under threat of suspension. Immediate action is required to uplift the
suspension.
Send out Open PO report to the business users and follow up to ensure that all old POs are closed in the SAPsystem.
When liaising with the business all means of communication for query resolution is required particularly facetofaceinteraction where possible in order to ensure accurate and speedy resolution of said queries.
Ensuring all processes and policies are adhered to pertaining to the P2P process and that the 3way match is
accurately performed.
Ensure that the Housekeeping file is completed accurately and by the due date as stipulated monthly.
Loading of payment files (DME) in SAP and ensuring the immediate accuracy of these prior to submission.
Ensuring that filing of all payment batches are kept up to date as prescribed by Management. Team roster is in place.
Assisting with any reporting assigned to you as part of teamwork. Reporting such as GRIR Open PO Debit
balances BEE and Vendor compliance requirements.
Assisting with all Audit queries when required.
Assisting with Ad Hoc tasks and projects when required by Management.
Subcontractor payments experience a must.
We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.
Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.
Should you not be contacted regarding this position within 10 working days from the closing date please regard your application as unsuccessful.
Employment Type
Full-Time
