Secretary Executive Quality
Secretary Executive Quality
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Position Type: Fixed Term Contract (6 months)
Location: Pretoria North
Department: Quality
Reporting to: Executive Manager
Are you a highly organised professional with a passion for supporting leadership and driving administrative excellence Were looking for a Secretary Executive to join our dynamic Quality team. This is your opportunity to provide critical support to the Executive Manager and contribute to the effective and efficient functioning of the department.
Key Responsibilities:
- Provide highlevel administrative and secretarial support to the Executive Manager and Head of Department.
- Manage the Executives daily schedule ensuring all meetings deadlines and priorities are well coordinated.
- Coordinate and maintain accurate records of departmental operations meetings and action items.
- Liaise professionally with internal and external stakeholders facilitating effective communication and timely followups.
- Ensure all presentation materials and reports are prepared to a high standard and distributed to relevant parties.
- Collate data from multiple departments to compile reports documentation and presentations.
- Update dashboards to support company quality systems follow up on queries and escalate issues when necessary.
- Arrange travel logistics and process travel claims efficiently.
- Support departmentrelated projects and ensure compliance with company policies and procedures.
Preferred Candidate Profile:
- Matric (Grade 12) essential
- Diploma in Office Administration / Secretarial required
- Minimum 5 years experience in office administration with at least 2 years in an executive support role
Key Skills and Competencies:
- Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Excellent verbal and written communication skills
- Strong knowledge of office administration and recordkeeping systems
- Exceptional organisation and time management
- Professional understanding of executive protocol and etiquette
- High level of discretion and confidentiality
- Familiarity with procurement processes
Apply now and take the next step in your career journey with us!
Employment Type
Contract
