Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Key purpose:
Assist the Group Company Secretary in performing the duties as required by a public company listed on the JSE.
Duties and responsibilities:
- Assist the Group General Counsel in performing the duties as required by a public company listed on the JSE.
- Effectively communicate and resolve high level telephone enquiries (NonExecutive Directors CEO and CFO).
- Manage and screen telephone calls for the Group Company Secretary.
- Organise and maintain the diary of the Group Company Secretary.
- Formulate and ensure the distribution of the Annual Schedule of Meetings across the Group maintain updates and changes in Directors and Exco calendars.
- Upload and publish Board and subCommittee meeting packs on Due Diligence for access by Board and Exco.
- Due Diligence administrator and engage with users /service provider to resolve issues.
- Ensuring that all administrative and statutory processes for meetings are complied with e.g. issuing of notice appointment of proxies attendance registers annual declaration of interests etc.
- Ensure the maintenance of accurate and up to date Board and subCommittee attendance registers and minute books.
- Drafting and executing of extracts of minutes of meetings of the Board and Executive
- Committee of the Company and distribution thereof to directors and senior executives.
- Assisting with the induction of newly appointed directors.
- Assists with preparation of annual evaluation of NEDs and Committees.
- Preparing quarterly payment schedules and invoices for all NEDs and process for payment.
- Coordinate the submission of reports by various departments/businesses and loading on Due Diligence.
- Dealing effectively with general requests and enquiries from subsidiary companies and/or external parties.
- Type and format contracts and general correspondence including the proof reading of minutes and other crucial documents.
- Coordinate the bookings of all conferences and seminars for the department.
- Coordinate all social interactions for clients and/or the department.
- Supervise all general office duties to ensure the efficient administration of the department.
- Administer the SharePoint Portal site in respect of the Legal Department.
Qualifications and experience:
- Matric / Grade 12
- Relevant Diploma or Certificate
- Must have a minimum of 3 to 5 years Executive Secretary experience
- Sound knowledge of corporate governance and company statutory principles will be advantageous
Employment Type
Full Time
