School Operations Coordinator
School Operations Coordinator
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£ 30805 - 31637
1 Vacancy
Job Description
Salary: 30805 to 31637 with progression to 34132 per annum (pro rata)
Newcastle University is a great place to work with excellent benefits. We have a generous holiday package; plus the opportunity to buy more great pension schemes and a number of health and wellbeing initiatives to support you.
Closing Date: 19 August 2025
The Role
The Faculty of Science Agriculture and Engineering is seeking to appoint an enthusiastic Operations Coordinator (Infrastructure) to join the SAgE Faculty Professional Services team based within the School of Natural and Environmental Sciences.
As a key member of the Schools Operations Team you will play a vital role in supporting the school to achieve its strategic objectives. You will be responsible for coordinating a range of operational activities that contribute to the effective delivery of the schools mission.
Working closely with the Assistant Operations Manager and the Deputy Head of School Operations you will support the development and implementation of projects and administrative functions across the schools diverse portfolio. This will involve collaboration with colleagues across the School Faculty and wider University to ensure alignment with institutional priorities.
You will also contribute to the delivery of high-quality support for research teaching and other core activities while helping to enhance the schools reputation and visibility both internally and externally.
This is a permenant role with part time hours of 29.6 hours per week preferably over 5 days.
To apply please complete an online application upload a CV and a cover letter. Your cover letter should be a detailed supporting statement outlining how your skills and experience can be applied against the below person specification explaining how you meet the essential criteria outlined below and evidence this with examples.
Candidates wishing to discuss the post may contact Amy Watson Assistant Operations Manager or in Amys absence Victoria Coulson Deputy Head of School Operations
The Person
Knowledge Skills and Experience
Excellent numeracy and IT skills with experience of Microsoft suite of programmes together with confidence in handling and analysing data from a diverse range of sources
Excellent interpersonal skills including negotiating influencing and relationship building and developing and working as part of a team
Experience of leading and managing a team
Evidence of a proactive creative and flexible approach to problem-solving. A can-do approach
Experience of establishing reviewing and monitoring administrative systems in office environments to improve processes to maximise efficiency
An excellent communicator both verbally and in writing with the ability to tailor messages to the appropriate audiences
Demonstrates high energy and commitment to the delivery of excellent customer service
High level of organisational and time management skills able to manage a range of tasks simultaneously
Experience of managing and training colleagues
Proactively assesses and manages risks and makes changes of approach if necessary
Experience of project management with ability to find and utilise information to keep records up to date
Attributes and Behaviour
Acts in a collaborative inclusive transparent and open manner acting with integrity and able to build high levels of trust
Encourages and supports a free flow of communication and information across own area and the wider University where appropriate
Sets own priorities in conjunction with team and area objectives and has the ability to quickly identify what is important and act accordingly
Keeps an open mind to alternative ways of doing things
Proactively anticipates and plans for likely problem areas or obstacles by assessing and managing risks
Maintains flexibility in work plans to allow for changing circumstances
An aptitude for utilising software tools and technologies to enhance improve and simplify day to day functioning/organisational skills
Qualifications
A-levels/BTEC Level 3or equivalent
Plus significant relevant experience in an administrative setting demonstrating development through involvement in a series of progressively more demanding relevant work/roles
Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary we aim to provide a welcoming place of safety for all offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits supports and retains colleagues from all sectors of society. We value diversity as well as celebrate support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a silverAthena Swan award in recognition of our good employment practices for the advancement of gender equality. We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 28370
Required Experience:
IC
Employment Type
Part-Time
