Project Coordinator
Project Coordinator
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Job Description
Project Coordinator
As a Project Coordinator you will be responsible for providing administrative and operational support to project teams to ensure the successful planning execution and completion of projects. You will assist in coordinating project activities resources and stakeholders while maintaining project documentation and facilitating communication among team members.
Duties and Responsible:
Project Planning and Coordination:
- Assist in the development of project plans schedules and budgets in collaboration with project managers and team members.
- Coordinate project activities resources and stakeholders to ensure that project milestones and deliverables are met on time and within budget.
- Monitor project progress track key performance indicators (KPIs) and communicate updates to project teams and stakeholders.
Documentation and Reporting:
- Maintain accurate and up-to-date project documentation including project plans schedules budgets meeting minutes and action items.
- Generate regular progress reports status updates and performance metrics to track project performance and communicate project status to stakeholders.
- Document and escalate project issues risks and deviations from project plans to project managers for resolution.
Resource Management:
- Coordinate the allocation and utilisation of project resources including personnel equipment and materials in accordance with project requirements.
- Assist in procurement activities including sourcing vendors obtaining quotes and processing purchase orders for project-related goods and services.
- Monitor resource availability and utilisation to ensure efficient resource allocation and minimise project delays.
Stakeholder Communication:
- Serve as a primary point of contact for project stakeholders responding to inquiries providing updates and facilitating communication between project teams and stakeholders.
- Schedule and coordinate project meetings workshops and presentations ensuring that all relevant stakeholders are informed and engaged.
- Foster positive relationships with stakeholders to ensure their continued support and engagement throughout the project lifecycle.
Quality Assurance and Compliance:
- Support project managers in implementing quality management processes and procedures to ensure that project deliverables meet the required quality standards and specifications.
- Assist in conducting regular reviews inspections and audits to monitor project performance and compliance with regulatory requirements and industry best practices.
- Document lessons learned and best practices for future reference and continuous improvement.
Skills and Experience:
Qualifications:
- Proven experience in project coordination administration or related role preferably within the relevant industry.
- Strong organisational skills attention to detail and ability to manage multiple tasks and priorities simultaneously.
- Excellent communication and interpersonal skills with the ability to effectively communicate with stakeholders at all levels.
- Proficiency in project management software and tools (e.g. Microsoft Project Asana Trello) desirable.
Certifications:
- Project Management Professional (PMP) certification or equivalent is desirable.
Company Information:
OCU leads the way in end-to-end infrastructure engineering in the utilities digital and energy markets specialising in safely and efficiently delivering complex client requirements. Our breadth of capabilities and depth of operational capacity paired with our cutting-edge technology ensure that we are not just part of the market; we are leading it.
Working directly with many of the countrys leading power energy transition water telecoms and digital clients we are looking for the very best talent to join our growing team.
Employment Type
Full Time
