Personal Assistant: SHEPS & Contractor Management
Personal Assistant: SHEPS & Contractor Management
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1 Vacancy
Job Description
As Personal Assistant SHEPS & Contractor Management you will provide services as required and your responsibilities will include but not limited to:
Health and Safety Practices
- Adhere to all health and safety practices and requirements.
- Promote good housekeeping to ensure compliance and an environment where team members can deliver their outputs within a controlled risk environment.
- Active participation in SLAMs HPHs relevant Risk Assessments and close-out of all Safety Actions.
Performance and Delivery
Logistics Management:
- Arrange travel visas and accommodation for the SHEPS department by consulting with travel agents and relevant parties.
- Organise and coordinate all visits of Consultants stakeholders and DMPR for the department according to procedures.
- Compile coordinate and monitor the departmental calendars.
- Book meeting rooms catering and equipment.
General Office Administration:
- Perform effective and efficient general office administration such as diary management and order processing thus contributing to achieving the team objectives.
- Order stationery and other consumables for the Department.
- Take minutes for HODs meetings.
- Assist team members with time-related activities.
- Responsible for all ad-hoc administrative activities.
Financial Management:
- Process Requisitions & SAP orders.
- Reconcile general and travel expenses in line with company policy.
- Log invoices received and submitted to accounts for payment.
- Perform expense reconciliation and invoice administration.
Document Control:
- Process all documentation according to company policies and procedures and document control principles within specified time frames to ensure compliance.
- File all documents following document control requirements to ensure compliance and ease of retrieval for future reference.
- Distribute relevant documents to appropriate internal and external stakeholders (memos DMR reports legislative information etc.).
- Perform a background search for documents necessary for ad hoc and formal inquiries (WIs one-pagers memos etc.) and present them to the SHEPS management team.
Monthly Reporting:
- Compile various monthly reports to provide feedback to relevant stakeholders (where applicable).
This role is in the SHEPS & Contractor Management (SHEPS & CM) at a Band 9/A3 level reporting to the Manager SHEPS & Contractor Management.
Qualifications :
- Grade 12 / N3
- Secretarial Certificate or relevant on NQF4
- SA Drivers Licence
Experience
- Possess 3-5 years of experience in personal assistance and office administration demonstrating advanced organisational and administrative knowledge.
- Good comprehension of MS Office SAP and Excel.
- Proficient in organisational tools and techniques able to maintain effective workflows.
- Knowledge of data analysis and prioritisation with the ability to make informed decisions based on metrics.
- Knowledge of professional service and client support deep understanding of their needs and requirements.
- Experienced working collaboratively with teams focusing on knowledge sharing and cross-functional assistance.
Additional Information :
What we offer
When you join Anglo American you can expect to enjoy a competitive salary and benefits package. But more than this youll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. Were a large successful multinational company and were still growing all the time.
Who we are
Anglo American is a global diversified mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine process move and market our products to our customers around the world.
As a responsible miner of diamonds (through De Beers) copper platinum and other precious metals iron ore coal and nickel we are the custodians of what are precious natural resources. We work together with our key partners and stakeholders to unlock the sustainable value that those resources represent for our shareholders the communities and countries in which we operate and for society at large. Anglo American is re-imagining mining to improve peoples lives.
Inclusion and Diversity
Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.
How to Apply
To apply for this role please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
