Journal Administrator (Post level 12) (30 hours per week) (contract appointment: 3 years) (Job ID: 6214)

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered. The system allows a maximum of eight attachments. To avoid upload issues we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!
To ensure your application is complete you must submit ALL documents listed under the inherent requirements as well as the following standard documentation:
A detailed Curriculum Vitae.
Copies of your qualifications or official proof of qualifications obtained (If you hold foreign qualifications please include SAQA accreditation).
A copy of your identity document (South African ID or passport for foreign nationals).
Confirmation of employment in the form of a letter appointment contract service certificate or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:
Maintain a proper filing system pertaining to all the relevant documentation and communications. If the journal is hosted online this could be the management of the online workflow.
Deal with communications to the Southern Journal for Contemporary History.
Receive submissions to the Southern Journal for Contemporary History and respond to contributors.
Decide jointly with the Editor-in-chief if submissions are sufficiently qualified to be considered for review.
Coordinate the review process if needed in consultation with the Editor-in-chief.
Assign related duties to Associate editors.
Communicate with authors.
Liaise with printers or other administrative partners.
Manage the editorial and publication process.
Proofreading and language editing of article manuscripts.
Keep custody of the records relating to the Southern Journal for Contemporary History.
Handle book reviews.

Inherent requirements:
Relevant masters degree on NQF Level 9 in the Humanities

Recommendations:
Relevant PhD on NQF Level 10 in the Humanities.
Relevant working experience in managing or administering large-scale academic projects in history or an adjacent field.
Familiarity with open-access publishing.
Fluent in English.

Required competencies:
Results Orientated:
- The ability to be reliable responsible dependable and to fulfil obligations.
- The ability to deal calmly and effectively with high stress situations.
Strategic Thinking:
- The ability to deal with several activities at a time.
The ability to plan work and to follow plans.
Business Acumen:
- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.
Leading:
- The ability to maintain high levels of personal motivation energy and enthusiasm.
- The ability to be cooperative with others display a good-natured attitude and encourage people to work together.
Building Coalitions:
- The ability to negotiate sell influence and to persuade others.
- The ability to be self-assured and at ease with people in all types of social situations.

Assumption of duties:
As soon as possible.

Closing date:
19 August 2025

Salary:
The annual remuneration package including benefits is R291 344.89 R365 633.11 per annum depending on the budget available for the position relevant work experience and qualifications.

Fringe benefits:
(Subject to specific conditions): pension scheme medical aid scheme group life insurance housing allowance leave and sick leave service bonus and study benefits.

Enquiries:
For enquiries please feel free to contact or email or . Additionally kindly contact / 9813 / 9848 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence diversity and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Plan is available at: UFS EEA13 1 March 202528 Feb 2026

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications you may assume that your application was unsuccessful.