Project Administrator, Medical Devices Capital Equipment | Gauteng
Project Administrator, Medical Devices Capital Equipment | Gauteng
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2years
Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
This is an Equity position
Reporting
Processing capital equipment orders which include:
Ensuring that all new orders are captured on the database and the status is kept up to date;
- Preparing invoicing calculations;
- Loading of Sales Order / Back Order;
- Instructing Procurement department to place order for required stock (after Product Manager confirmed configuration & product class) if there is no stock;
- Schedule order accordingly for invoicing and preparing Invoicing and Profitability Analysis;
- Queries i.e. short deliveries credit requests etc.;
- Credit and re-invoice as per requests received;
- Liaise with Technical and Logistics divisions to arrange for delivery installation and QA;
- Keeping track of demo stock and ensuring that equipment is checked by the Technical division before returning to stock;
- Serial allocations on SCT s (Transfers);
- Keeping record (detailed reconciliation) of Building Alteration expenses if applicable;
- Sending copies of commissioning certificates and POD s to Technical division for all JHB deals;
- Rate of Exchange variation calculations and invoicing;
- Processing Injector/Printer placement deals based on usage of contrast/film and arrange depreciation with our Finance Department;
- Pro-forma invoices / Packing Lists / Commercial for Export Deals;
Reporting:
- ETD/ETA updates to branches weekly (Account Executives Product Managers Technical Staff & Branches etc.);
- Monthly invoice forecast list to be finalised at the beginning of each month confirming ETA s for stock expected within that specific month;
- Debtor s List (POD/Commission certificate follow up s advise Debtors Department when OK to follow up on payment & follow up with Account s on the outstanding payment);
- Technical sheet (update installation dates ensure warranties & installation monies are allocated correctly);
- Project List for monthly Projects meeting;
- Serials Sold Reports:
Shimadzu;
Carestream. - Calculating and submitting Sales Consultant s commission claims based on GP analysis per division for capital equipment monthly and quarterly
Requirements
Experience Required
- Previous experience would be beneficial not a requirement;
- Syspro and Qwix would be beneficial not a requirement;
- Computer literacy and proficiency in MS Office including Advanced Excel is a requirement for this position.
Qualifications
- A Grade 12 certificate is the minimum requirement.
- Attention to detail with Accuracy essential;
- Ability to work under pressure and meet deadlines;
- Results Orientated;
- Strong Communication Skills i.e. verbal and written;
- Pro-active thinker and go-getter.
Benefits
Experience Required Previous experience would be beneficial, not a requirement; Syspro and Qwix would be beneficial, not a requirement; Computer literacy and proficiency in MS Office including Advanced Excel is a requirement for this position. Qualifications A Grade 12 certificate is the minimum requirement. Capabilities Attention to detail with Accuracy essential; Ability to work under pressure and meet deadlines; Results Orientated; Strong Communication Skills, i.e. verbal and written; Pro-active thinker and go-getter.
Education
Grade 12 minimum
Employment Type
Full Time
