Marketing & Operations Assistant -
Marketing & Operations Assistant -
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$ 1500 - 2000
1 Vacancy
Job Description
Position : Marketing & Operations Assistant (Generalist)
Work Hours (Client) : 9am - 6pm EST with some flexibility
Pay Range : $1500 - $2000 USD/month(varies based on skill set and experience level)
Location of Search : South Africa Philippines Latin America or Any Region
Work Location : REMOTE
Company/Client Overview:
We are a marketing agency specializing in supporting direct-to-consumer (DTC) brands with their growth initiatives. Our services include media buying with a focus on TikTok acquisition and retention marketing and full-stack campaign support.
We work extensively with Klaviyo for email lifecycle marketing develop strategies for subscription-based brands and provide end-to-end planning and execution of campaigns. Our expertise also covers eCommerce strategy Shopify tech stacks and go-to-market planning enabling our clients to scale effectively in competitive markets.
Duties and Responsibilities:
Were looking for a detail-obsessed generalist to support operations creative workflows and client delivery. Youll work directly with the founder and team to bring order to chaos: organizing tasks documenting SOPs managing timelines and keeping projects moving.
This is not an assistant role where youre fetching coffee (virtual or not). Youll be a core part of the team that enables client success improves our internal systems and helps us grow.
Project & Task Management
- Maintain and update Notion task boards for all clients
- Ensure briefs and deliverables are assigned tracked and followed up
- Help schedule and prioritize weekly tasks across team members
Organization & Ops
- Manage Google Drive folders assets and naming conventions
- Set up and maintain Slack channels for clients with pinned briefs links and resources
- Support onboarding by creating and managing checklists and templates
Reporting & Analysis
- Pull reports from Shopify Meta Ads and Google Sheets
- Help compile weekly performance summaries and flag trends
Creative & Admin Support
- Assist in writing first drafts of briefs headlines or internal docs
- Help document processes and turn informal chats into SOPs
- Light creative QA: check formatting links and content before sending to clients
- Light design: helping iterate on current ads by replacing text and resizing in Canva
Minimum Requirements:
Language requirement: Excellent English Communication Skills (accent is okay)
Education: Bachelors Degree (ideally)
Experience: 3 years of related experience
Industry: direct-to-consumer (DTC) e-commerce brands ideally small and fast-growing companies
- Proven Growth Marketing Experience
- Strong project management skills able to track deliverables across multiple clients set clear timelines and ensure nothing falls through the cracks
- Ability to create clear and actionable creative briefs for example outlining scripts for UGC influencers or planning campaign concepts (not creating the content yourself but defining what needs to be made)
- Comfortable collaborating with creative teams and translating marketing goals into concise project requirements
- Exceptionally organized and detail-oriented
- A self-starter who thrives in fast-paced ever-changing environments
- Fluent in Slack Notion Google Drive
- Proficiency with tools like Canva Asana and Klaviyo or something similar is required
- Strong communicatorclear proactive and professional
- Comfortable working across time zones and managing async tasks
- Curious about marketing growth and building systems
Why This Role is Exciting
- Direct exposure to high-growth DTC brands
- Learn fast by working directly with experienced marketers and founders
- Help build the operational foundation of an emerging agency
- Real ownership over processes and client success
- Flexible hours and a fully remote setup
Employment Type
Full Time
