Administrative Assistant, Production Support
Administrative Assistant, Production Support
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Salary Not Disclosed
1 Vacancy
Job Description
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
We are seeking a Production Associate to join the Capital Markets team. We are looking for a motivated individual who doesnt sweat the details. Someone who can easily juggle shifting priorities with ease moving between client event planning and client closing due diligence tasks.
This is a fast-paced team-oriented environment partnering with producers and analysts and other associates to help the overall deal flow and success of the office. We promote an organizational culture of trust and teamwork build an inclusive work environment that embraces diversity and elevate our people to achieve business growth
Main Responsibilities
- Act as project manager for the deal team manage shifting timelines moving a deal through the marketing stages in our proprietary database including due diligence in the closing process.
- Maintain internal web-based database; manage and update deal statuses manage press releases marketing lists activity tracking and send e-mail blasts.
- Take initiative to support Producers with high priority projects. Identify problems and alert team members. Respond to inquiries from clients and provide information as needed.
- Assist Producer and Real Estate Analysts in the preparation of marketing materials for deals including request for proposals fee agreements confidentiality agreements offering memorandums financial comparisons due diligence data letters memos reports etc.
- Manage deal deadlines for internal team
- Coordinate graphic design with design team.
- Work with vendors to arrange photography.
- Work with vendors utilized in conjunction with transactions.
- Provide superior administrative and production deal support to producers.
- Schedule meetings tours and conference calls for Producers
- Organize Producers calendars make travel arrangements and process expense reports.
- Prepare and proof PowerPoint presentations by pulling data from other sources such as maps charts logos pictures tables etc.
- Organize and file important deal-related correspondence.
- Provide back up support to other production associates as needed
- Must be able to work overtime on short notice.
- Other duties as assigned.
Experience Required
- Minimum 0-3 years of related administrative marketing or communications experience.
- Excellent communication organizational and time-management skills.
- Ability to prioritize multitask and meet tight deadlines.
- Ability to work in a fast-paced team-oriented environment.
- Demonstrate problem-solving decision making and analytical skills.
- Commercial Real Estate experience preferred.
Education
- Real Estate/Finance background is preferred.
- High School graduate required/college a plus.
Computer Skills
Intermediate working knowledge of Outlook Word Excel and PowerPoint (Office 2010 version).
Database experience is a plus.
#LI
Estimated total compensation for this position:
50000..00 USD per yearThe total compensation range is an estimate and not guaranteed. An employment offer is based on an applicants education experience skills abilities geographic location internal equity and alignment with market data .
Location:
On-site Los Angeles CAJob Tags:
CMGIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.
Accepting applications on an ongoing basis until candidate identified.
Employment Type
Full-Time
