Business Operations Specialist

Department: Provosts Administrative Services Team
Classification: Administrative Program Spec
Appointment Type and Duration: Regular Ongoing
Salary: $22.17 - $33.69 per hour
FTE: 1.0

Review of Applications Begins

August 25 2025; Position open until filled.

Special Instructions to Applicants

To ensure consideration a complete application must include:
1. A current resume/CV.
2. Three (3) professional references with contact information. References will not be contacted until you are notified.

Department Summary

Administrative Services oversees multiple business hubs and shared service organizations throughout the University. Located within the Finance and Administration portfolio the objective of the division is to provide efficient strategic and specialized administrative services to support the missions of various departments schools and colleges at the University of Oregon. Administrative Services focuses on department-specific budget finance payroll human resources and procure-to-pay functions as well as specialized physical security and utility technologies. Administrative Services is a metric-driven people-first administrative team that strives to create efficient effective and sustainable administrative support structures across campus.

As one of the shared services hubs in Administrative Services the Provosts Administrative Services Team (PAST) provides business and administrative services for Partner Units in the Office of the Provost (OtP) portfolio. PAST partner units include the Division of Global Engagement; Division of Graduate Studies; Jordan Schnitzer Museum of Art; Museum of Natural and Cultural History; Undergraduate Education and Student Success; and University Libraries. The units supported by PAST constitute a large business enterprise consisting of more than 1500 employees and total operating expenditures of more than $73.5 million all funds. PAST works with multiple employee category types including three different unions student employees and officers of administration.

Position Summary

As a Business Operations Specialist you will play a crucial role in PASTs Business Operations Unit as an expert in the following areas accounts payable purchasing contracting and travel. Your expertise will be the foundation in guiding consultation and recommendations for PAST partner unit leadership staff faculty and students. Your work will cover both routine and non-routine business operations where you will ensure understanding and strict compliance with policies and procedures across our partner units. Daily you will handle requests and questions from our partner units and work closely with them and your PAST colleagues to provide clear guidance and effectively manage the business operations for their programs. Your work will include providing frequent interpretation of federal state and university laws rules regulations policies and procedures to give direction and ensure compliance.

Additionally you will manage and review accounting and business operations produce reports of findings alongside recommendations for alteration of any business controls and internal procedures and offer technical advice and training on Smartsheet and other university business systems. As a member of the PAST team you will contribute to the overall goal of supporting our partner units in serving the students faculty staff and university.

Minimum Requirements

Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project program or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws rules and regulations; administrative data collection and analysis; and evaluation of projects processes and operations; OR
An equivalent combination of training and experience.
One year of postsecondary education may be substituted for up to one year of the experience.

Professional Competencies

Proficiency with software and technology including word processing and spreadsheets and interest in using technology to improve processes.
Effective communication skills including the ability to interact communicate and work effectively with individuals recognizing and respecting the many and varied identities of each person.
Detail-oriented with the ability to work successfully with multiple tasks and shifting priorities both independently as well as in a collaborative team environment.
Ability to interpret laws rules policies and procedures and ability to apply these interpretations to specific non-routine situations.
Ability to promote and enhance diversity equity and inclusion.

Preferred Qualifications

Experience in operations functions such as procurement accounting accounts payable account reconciliation and travel coordination.
Experience working in higher education.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit our website.

The University of Oregon is an equal opportunity institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please email us or call .

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancy-related conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.