Operations Coordinator

Tampa, FL - USA

Monthly Salary: Not Disclosed

Posted on: 07-11-2025

Vacancies: 1 Vacancy

Job Summary

Metro is a forward thinking real estate development company transforming communities across Florida. Were driven by innovation collaboration and excellence. Our projects combine cutting edge amenities vibrant community planning and future-focused design. At Metro people are our greatest asset and we invest in those ready to grow and lead.

Overview:

Be the Principals force multiplier by managing calendars communications and follow-through across Metro and ULTRAFi. Translate direction into actionable plans and ensure initiatives stay on track in a fast-paced high-traffic environment. Support ULTRAFi operations (25% of role) and maintain systems dashboards and SOPs that create visibility momentum and alignment.

Schedule:

In-office MondayFriday 8:30 a.m.5:30/6:00 p.m. with flexibility for extended hours or occasional weekends

What Youll Do:

Manage the Principals calendar meetings communications and correspondence with clarity and professionalism; drafting in the Principals tone.
Capture meetings publish action items and drive every follow-up to closureno dropped balls.
Maintain weekly dashboards and visible progress trackers; anticipate needs and resolve issues early.
Translate verbal direction into actionable plans track multiple initiatives and ensure follow-through on deadlines.
Collaborate cross-functionally with confident friendly presence; protect focus blocks for high-leverage work.
Support ULTRAFi operations including contracts billing coordination research and process organization.
Build and maintain SOPs dashboards and light automations to improve efficiency and visibility.
Own meeting prep logistics notes and follow-ups to keep teams on schedule.
Collaborate with cross-functional teams anticipate needs proactively resolve issues and maintain confidentiality.
Leverage technology and productivity tools to streamline workflows; flexible to support occasional after-hours or remote tasks.

The above responsibilities represent key aspects of the position but are not exhaustive; other duties may be assigned as needed.

What Makes You a Fit:

5 years of experience in executive support administration or operations roles.
Thrives in fast-paced high-interruption environments; proactive curious and resourceful.
Exceptional written and verbal communication; able to draft concise tone-appropriate correspondence.
Obsessive follow-through and micro-level attention to detail; consistently closes loops and delivers accuracy.
Tech-fluent systems-oriented and comfortable building structure amid organized chaos.
Exercises impeccable discretion and judgment when handling sensitive information.
Operates independently with limited direction taking initiative to drive the final mile.
Approachable professional and adaptable.