PHD Management Support Specialist (ESS2)
PHD Management Support Specialist (ESS2)
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Job Description
Initial Posting Date:
08/11/2025Application Deadline:
08/18/2025Agency:
Oregon Health AuthoritySalary Range:
$4207 - $5842Position Type:
EmployeePosition Title:
PHD Management Support Specialist (ESS2)Job Description:
Opportunity Awaits Apply Today! - PHD Management Support Specialist (ESS2)
The role is responsible for managing the flow of written and verbal communication between the PHD Leadership Team and internal and external stakeholders. It ensures the timely and accurate preparation of materials essential for informed decision-making. Responsibilities include managing calendar requests developing meeting agendas and executing short-term special projects on behalf of the Office of the State Public Health Director. Additionally this position serves as a central resource and administrative problem-solver for staff at all levels within the Office of the Public Health Director and with external partners.
This recruitment will be utilized to hire two Full-Time Limited Duration positions (12 months).
For a full review of the position description pleaseclick here.
If this opportunity aligns with your strengths background and commitment to fostering inclusivity we encourage you to apply! At the Oregon Health Authority (OHA) we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger more equitable future for all.
What We Are Looking For
Minimum Qualifications: These qualifications must be visible in your application for consideration.
- One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws rules and regulations; or similar experience.
Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these please let us know in your application and address specifically in your cover letter.
- Provide high-level administrative support to the PHD Leadership Team including managing calendars scheduling meetings and preparing materials.
- Participate in leadership and management meetings; track assignments and follow up on deliverables across the division.
- Develop update and implement administrative procedures in alignment with agency policies and applicable laws.
- Draft responses and provide guidance on sensitive topics such as HR policies administrative rules and legal interpretations.
- Coordinate meeting logistics including agenda planning presenter coordination room setup and note-taking.
- Manage correspondence and file maintenance for the Public Health Leadership Team.
- Support OSPHD staff with general office needs including equipment requests facility work orders and customer service.
- Maintain and update internal and public-facing web content in collaboration with subject matter experts
Preference Statement: Preference will be given to candidates possessing more years of experience and meeting more of the desired attributes.
Application Guidance
How to Apply: Submission Requirements - At the time of application ensure the work history in your applicant profile is up to date and attach a current copy of your resume cover letter and answer all supplemental questions.
This job posting requires a resume and cover letter. Failure to upload any of the required documents will result in your application being disqualified.
- External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
- Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.
After You Apply:
- Before the job announcement closes log in to your Workday account to check for pending tasks under My Applications and complete them.
- Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
- We value our veterans! To ensure the security of your information kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans preference documentation in the Resume/CV field of your application.
Reminders:
- Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills including attention to detail spelling and grammar. For more tips and guidance check out What you need to know to get the job!
- This announcement is for 2 full-time/limited duration Service Employees International Union (SEIU) PHD Management Support Specialist (ESS2) position based in Portland Oregon.
- This is a hybrid position. Please check SECTION 4. WORKING CONDITIONS of the position description linked above to review more details regarding the details surrounding the working conditions.
- Please download and save a copy of this job announcement and linked position description as it is not available after the application deadline. For questions about the announcement or if you require an alternate format to apply please contact the Senior recruiter Elizabeth Chine at: or call
Benefits of Joining Our Team
We offer a workplace that balances productivity with enjoyment;promote an atmosphere of mutual respect dedication and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If youre driven by the passion to do something meaningful that changes lives the Oregon Health Authorityis the place for you. We also offer a competitive benefits package including:
- Excellent medical vision and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
- Optional life insurance short-term disability long-term disability deferred compensation savings program and flexible spending accounts for health care and childcare expenses.
- Employee benefits include 11 paid holidays 3 personal business days 8 hours of monthly sick leave and vacation accrual starting at 8 hours per month.
- Possible eligibility for the Public Service Loan Forgiveness Program.
- Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
Additional Details
- The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
- The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
- Agency does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet Agency employment eligibility standards.
Helpful Links & Resources
How to Set Job Alerts Workday Applicant FAQ Oregon Health Authority Facebook Instagram LinkedIn Veterans Resources
The Oregon Health Authority is an affirmative action and equal opportunity employer committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected classincluding race sex veteran status disability age color religion national origin marital status or sexual orientationand we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education experience and training as it relates to the position.
OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
