Administrative Assistant - DOT/Fabrication Shop

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength unmatched bonding capability an award-winning safety program and large-scale purchasing power.

With 16 locations and over 1450 employees including 850 skilled tradesmen throughout Ohio Pennsylvania New Jersey Kentucky Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant - Fabrication Shop

The primary function of this role is to provide administrative support to the Fabrication Shop and the DOT Division.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration organization reporting and data management.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Provide complete administrative support services for the Fabrication Shop and the DOT Division.
• Create update and maintain DQ files.
• Coordinate the scheduling of appointments of employee DOT Meds Cards exams and other testing.
• Match driver expense reports to credit card receipts.
• Enter and track fab shop and driver payroll.
• Print and assemble drivers delivery packets.
• Assist in entering and maintaining job entries in production database(s) (FMS CRM ERP Pick TCMS).
• Maintain contact list and addresses for shop employees and drivers.

Qualifications:

To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.
• 3 years of administrative experience is required.
• Construction or fleet industry experience is a plus.

Computer Skills:

• Computer Skills: Significant experience with Microsoft Office applications (e.g. Word Excel PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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