Procurement Specialist â Clinical Operations
Procurement Specialist â Clinical Operations
Posted on :
12-08-2025
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1 Vacancy
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Job Description
Position Summary
We are seeking a detail-oriented and strategic Procurement Specialist to support our clinical operations by sourcing negotiating and procuring medical supplies laboratory equipment pharmaceuticals and services. This role ensures timely availability of critical materials while maintaining compliance with healthcare regulations quality standards and budget requirements. The ideal candidate will have experience in clinical procurement and a strong understanding of regulatory and supply chain requirements in the healthcare or life sciences sector.
Key Responsibilities
1. Sourcing & Purchasing
Identify evaluate and select suppliers for medical equipment clinical supplies pharmaceuticals laboratory reagents and related services.
Execute purchase orders and manage the end-to-end procurement process.
Collaborate with clinical pharmacy laboratory and research teams to forecast and fulfill supply needs.
2. Vendor & Contract Management
Develop and maintain relationships with vendors ensuring compliance with agreed terms quality and delivery schedules.
Negotiate contracts pricing and service-level agreements (SLAs).
Maintain approved vendor lists and conduct supplier performance evaluations.
3. Compliance & Quality Assurance
Ensure all procurement activities comply with FDA EMA ISO GxP and other relevant healthcare regulations.
Verify supplier certifications and product quality documentation.
Maintain traceability of medical and pharmaceutical products including lot tracking and expiry date monitoring.
4. Inventory & Logistics Coordination
Monitor stock levels to prevent shortages or overstock.
Coordinate storage and cold chain logistics for temperature-sensitive items.
Work closely with warehouse and logistics teams for timely deliveries.
5. Financial & Reporting
Manage procurement budgets track spending and identify cost-saving opportunities.
Prepare regular procurement reports and metrics for management review.
Participate in audits and support financial reconciliation processes.
Qualifications
Education:
Bachelors degree in Supply Chain Management Business Administration Healthcare Management or related field.
Certification in procurement (e.g. CIPS CPSM CSCP) preferred.
Experience:
3 years of procurement experience in a healthcare pharmaceutical biotechnology or clinical research environment.
Experience with GPOs (Group Purchasing Organizations) supplier negotiations and regulatory audits.
Familiarity with ERP systems and procurement software.
Skills:
Strong negotiation analytical and problem-solving skills.
Knowledge of healthcare regulations and quality management systems.
Excellent communication and stakeholder management abilities.
Ability to manage multiple priorities under tight timelines.
We are seeking a detail-oriented and strategic Procurement Specialist to support our clinical operations by sourcing negotiating and procuring medical supplies laboratory equipment pharmaceuticals and services. This role ensures timely availability of critical materials while maintaining compliance with healthcare regulations quality standards and budget requirements. The ideal candidate will have experience in clinical procurement and a strong understanding of regulatory and supply chain requirements in the healthcare or life sciences sector.
Key Responsibilities
1. Sourcing & Purchasing
Identify evaluate and select suppliers for medical equipment clinical supplies pharmaceuticals laboratory reagents and related services.
Execute purchase orders and manage the end-to-end procurement process.
Collaborate with clinical pharmacy laboratory and research teams to forecast and fulfill supply needs.
2. Vendor & Contract Management
Develop and maintain relationships with vendors ensuring compliance with agreed terms quality and delivery schedules.
Negotiate contracts pricing and service-level agreements (SLAs).
Maintain approved vendor lists and conduct supplier performance evaluations.
3. Compliance & Quality Assurance
Ensure all procurement activities comply with FDA EMA ISO GxP and other relevant healthcare regulations.
Verify supplier certifications and product quality documentation.
Maintain traceability of medical and pharmaceutical products including lot tracking and expiry date monitoring.
4. Inventory & Logistics Coordination
Monitor stock levels to prevent shortages or overstock.
Coordinate storage and cold chain logistics for temperature-sensitive items.
Work closely with warehouse and logistics teams for timely deliveries.
5. Financial & Reporting
Manage procurement budgets track spending and identify cost-saving opportunities.
Prepare regular procurement reports and metrics for management review.
Participate in audits and support financial reconciliation processes.
Qualifications
Education:
Bachelors degree in Supply Chain Management Business Administration Healthcare Management or related field.
Certification in procurement (e.g. CIPS CPSM CSCP) preferred.
Experience:
3 years of procurement experience in a healthcare pharmaceutical biotechnology or clinical research environment.
Experience with GPOs (Group Purchasing Organizations) supplier negotiations and regulatory audits.
Familiarity with ERP systems and procurement software.
Skills:
Strong negotiation analytical and problem-solving skills.
Knowledge of healthcare regulations and quality management systems.
Excellent communication and stakeholder management abilities.
Ability to manage multiple priorities under tight timelines.
HR
Xlysi LLC Expert Portal Solutions251 Milwaukee Ave Buffalo grove IL 60089
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Experience:Unclear Seniority
Employment Type
Full Time
Key Skills
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