Executive Assistant to the Chief Legal Officer and Board
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Job Location:
Baar - Switzerland
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Manage the Group Chief Legal Officers complex and ever-changing calendar scheduling meetings appointments and conference calls while efficiently resolving scheduling conflicts.
Act as a gatekeeper screening and prioritizing incoming emails calls and correspondence on behalf of the Chief Legal Officer.
Prepare and edit various documents reports presentations and financial data to support the Chief Legal Officers decision-making process.
Prepare assist attend meetings with the Chief Legal Officer take accurate meeting minutes and follow up on action items with stakeholders to ensure timely completion.
Coordinate domestic and international travel arrangements including flights accommodation and itineraries optimizing travel efficiency.
Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.
Assist in financial-related tasks such as expense reporting budget tracking and financial record keeping.
Conduct research and gather data to support the Chief Legal Officer in making strategic business decisions.
Collaborate with other members of the executive team and cross-functional departments to ensure smooth communication and coordination.
Assist the CEO and board in the absence of the CEOs assistant.
Qualifications :
Proven experience as an Executive Assistant or similar role supporting C-level executives.
Exceptional organizational skills with the ability to multitask and prioritize competing demands effectively.
Strong attention to detail and a track record of producing accurate work under tight deadlines.
Excellent communication skills both written and verbal with the ability to interact confidently with internal and external stakeholders.
High level of integrity and professionalism handling confidential information with discretion.
Strong problem-solving abilities and resourcefulness in handling challenges.
A proactive and self-motivated individual who can work independently as well as part of a team.
Commercial school bachelors degree in business administration Legal or a related field is preferred.
Fluent English and German are an asset.
Excellent writing skills in English.
Proficiency in MS Office Suite (Word Excel PowerPoint Outlook and Sharepoint) and experience with financial software is a plus.
Additional Information :
The role is based in Baar.
We look forward to receiving your application. Please submit your complete documents including a letter of motivation and information about the desired working percentage.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
About Company
We are SGS the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and ... View more
