Executive Assistant/Senior Executive Assistant
Executive Assistant/Senior Executive Assistant
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$ 95000 - 105000
1 Vacancy
Job Description
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking securities investment management and wealth management services.
The Firms employees serve clients worldwide including corporations governments and individuals from more than 1200 offices in 43 countries. As a market leader the talent and passion of our people is critical to our success.
Together we share a common set of values rooted in integrity excellence and strong team ethics. Morgan Stanley can provide a superior foundation for building a professional career a place for people to learn to achieve and grow. A philosophy that balances personal lifestyles perspectives and needs is an important part of our culture.
Job Responsibilities:
Support Executives and their teams for Administrative needs
Telephone coverage answer phones take accurate messages handle urgent/confidential calls with appropriate judgment; back-up other lines as needed for bankers and colleagues
Heavy client interaction with high-level executives; act as liaison with clients and their assistants
Maintain executive calendar as needed; schedule meetings conference calls field e-mails and phone calls requesting meetings handle meeting conflicts and prioritization issues
Coordinate all related conference room needs including any catering audio/videoconference set up with Receptionist
Coordinate client dinners & outings as needed
Arrange all aspects of travel keeping executives travel profile up-to-date manage approvals for any travel arrange flights hotels rental car and sedan service currency exchange using agency and online services international data on corporate mobile
Prepare all itineraries
Coordinate expense reimbursement with the FID Expense team on a timely basis
Process Invoices for Vendors Conferences Sponsorships Client dinners and Charity events
Type correspondence memos and presentations prepare presentation and meeting materials; copy collate bind
Maintain filing system correspondence documents and personal files for Managers
Navigate Firms resources interface with various departments on behalf of executives to collect information respond to requests obtain services
Send and retrieve faxes
Open and distribute Managers mail sort and prioritize; arrange messenger and overnight package services
Train new hires and temporary workers on phones and all office routines/policy/procedures
Provide backup support for colleagues during vacation/sick days and assist their managers as needed with phone coverage and other office needs
Miscellaneous support: setup and maintain mail groups keep orderly fully-functioning work area
Handle personal work as directed.
Required Skills and Personal Attributes:
Excellent communication writing judgment and problem-solving skills
Strong attention to detail as well as solid organization/time management skills
Must be an enthusiastic positive team player who is willing to help out and who works well with colleagues
Able to work in a fast-paced environment and handle multiple tasks concurrently
Flexible to covering different groups
Other Requirements:
College Degree Preferred or Relative Corporate Experience preferred (5 Years of Experience)
Proficient in Microsoft Office applications especially Outlook for email calendar and contacts
Other applications helpful include Excel PowerPoint internet and research tools
Solid typing skills (60 wpm)
Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements
WHAT YOU CAN EXPECT FROM MORGAN STANLEY:
We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 89 years. Our values - putting clients first doing the right thing leading with exceptional ideas committing to diversity and inclusion and giving back - arent just beliefs they guide the decisions we make every day to do whats best for our clients communities and more than 80000 employees in 1200 offices across 42 countries. At Morgan Stanley youll find an opportunity to work alongside the best and the brightest in an environment where you are supported and empowered. Our teams are relentless collaborators and creative thinkers fueled by their diverse backgrounds and experiences. We are proud to support our employees and their families at every point along their work-life journey offering some of the most attractive and comprehensive employee benefits and perks in the industry. Theres also ample opportunity to move about the business for those who show passion and grit in their work.
To learn more about our offices across the globe please copy and paste into your browser.
Expected base pay rates for the role will be between $95000 and $105000 per year at the commencement of employment for Executive Assistant and between $105000 and $125000 per year at the commencement of employment for Senior Executive Assistant. However base pay if hired will be determined on an individualized basis and is only part of the total compensation package which depending on the position may also include commission earnings incentive compensation discretionary bonuses other short and long-term incentive packages and other Morgan Stanley sponsored benefit programs.
Morgan Stanleys goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race color religion creed age sex sex stereotype gender gender identity or expression transgender sexual orientation national origin citizenship disability marital and civil partnership/union status pregnancy veteran or military service status genetic information or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
Required Experience:
Senior IC
Employment Type
Full-Time
