Admissions Assistant
Admissions Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Details
Description
Admissions Assistant
Date: August 2025
Grade: 11
Salary Range: $15.75-$18.51
Position Type: Part-Time
Position Status: Hourly/Non-Exempt
Pay Frequency: Monthly
Location: Arkansas City Main Campus Arkansas City KS
Department: Admissions
Reports To: Director of Student Enrollment & Success
Job Summary:
The Admissions Assistant is responsible for switchboard operation and front desk coverage providing support to the Admissions Office including: campus visit coordination admission events support and data entry. This position will also support the admission representatives.
Position Duties:
- Provide switchboard and front desk coverage including answering and directing incoming calls greeting visitors and assisting walk-in students or families.
- Coordinate campus visits by scheduling tours confirming appointments preparing materials and communicating with prospective students and their guests.
- Support admission events through setup registration assistance communication with attendees and on-site coordination.
- Perform accurate data entry into the student information system and CRM maintaining records related to prospective students and outreach.
- Assist admission representatives with travel prep event logistics communication tasks and follow-up with leads or applicants.
- Respond to general inquiries in person over the phone or by email providing accurate and friendly information about the college and admission process.
- Maintain the front desk area and visitor materials ensuring an organized and welcoming environment.
- Help prepare mailings packets and promotional materials for prospective students and outreach efforts.
- Monitor office supplies and promotional materials related to admissions and request restocks as needed.
- Ensure confidentiality of student records and compliance with FERPA and institutional policies.
- Comply with all College policies and procedures
- Perform other duties as assigned by the Director of Student Enrollment & Success in support of the Admissions Office and broader enrollment initiatives.
Required Knowledge and Skills:
- Excellent verbal and written communication skills with a professional and welcoming demeanor.
- Strong customer service skills especially in working with students families and campus guests.
- Ability to operate a multi-line phone system and handle switchboard operations efficiently.
- Strong organizational and time management skills with the ability to prioritize tasks in a busy office environment.
- Proficiency with office technology including Microsoft Office (Word Excel Outlook) and database systems.
- Attention to detail and accuracy in data entry and record keeping.
- Ability to maintain confidentiality and follow FERPA guidelines and institutional policies.
- Comfort working both independently and collaboratively as part of a team.
- Ability to learn and use specialized software such as a student information system (SIS) or customer relationship management (CRM) tool.
- Professional appearance and behavior especially when interacting with the public or representing the Admissions Office.
Required Education Background:
- Associates Degree. Bachelors degree preferred.
Required Experience:
- Experience in an office environment.
Supervisory Requirements: None.
Physical Requirements:
Ability to sit or stand for extended periods of time; ability to move freely around the campus and outreach centers; ability to lift up to 20 pounds; ability to bend stoop reach and grasp as required to perform responsibilities; ability to drive motor vehicle; and ability to work on the computer for long periods of time.
Work Environment:
Work performed in an office environment.
Employment Type
Part-Time
