Personal Assistant
Personal Assistant
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3years
80000 - 120000
1 Vacancy
Job Description
Position Overview:
Seeking a Personal Assistant for a principal based in Campbell River. The successful applicant will represent the principal and provide operational support across a number of projects. This position works closely with the principal to manage daily schedules correspondences and create detailed travel itineraries. Some travel is required for this role on an as-needed basis to ensure smooth operations.
Candidate Profile:
You re able to compile information effectively and pride yourself on your ability to communicate concisely both written and verbally. Organizational ability is a priority not only administratively but within the residences. You should have strong interpersonal skills and be able to manage a wide variety of personalities whatever the situation. The ability to juggle competing priorities is vital for your success in this role. You have a do what it takes attitude and are ready to provide hands-on support as needed. You are a truly dedicated candidate with no competing obligations looking to devote yourself to your next long-term role.
Primary Responsibilities:
Manage a dynamic calendar accommodating multiple time zones
Liaising with staff vendors and contractors on properties to ensure everything is ready
for principal s arrival
Manage sensitive matters with a high level of confidentiality and discretion
Source and book events or activities as requested
Book private travel and accommodations create trip itineraries be ready and available
to support any last-minute changes to travel plans while the principal is abroad
Be the main point of contact and accountability for when something happens like
rescheduling a missed flight or retrieving lost luggage
Track expenses reconcile receipts and source cost-saving alternatives without
compromising quality
Manage existing inventories and purchasing for principals
Help organize and facilitate special events from conception to realization
Assist principals with gift buying Christmas cards and other small projects
Research and compile information and solutions as needed for principal approval
Run errands for the principals like dry cleaning or package drop offs etc.
Performs additional duties as assigned by Principals
Applicant Qualities:
University education is an asset along with access to a reliable vehicle and valid driver s license
Must be comfortable working in a residence with dogs Minimum 3 years of experience in high profile support luxury hospitality or personal concierge
with high net worth individuals
Familiarity and comfort with digital management tracking modeling and writing tools
Ability to communicate effectively and professionally
Must possess excellent time management skills be punctual courteous possess keen attention
to detail and follow through on all projects assigned
Must maintain privacy and confidentiality at all times exercise diplomacy discretion and
respect appropriate boundaries
House maintenance, Organization, Documentation
Education
Degree an asset
Employment Type
Full Time
