Front Desk Receptionist
Front Desk Receptionist
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- PHMC is proud to be a leader in public health. PHMC requires that all employees are fully COVID-19 vaccinated by the first day of employment. We will offer the Covid-19 vaccination at no cost via our Health Centers.
RESPONSIBILITIES:
- Greet assist and direct all PHMC clients and guests between the hours of 8:30am-5pm.
- Answer and route incoming calls using a multi-line phone system; provide accurate information or redirect inquires appropriately.
- Maintain Awareness of PHMC s programs services and affiliate organizations to effectively address public and internal inquiries.
- Take detailed timely messages and ensure follow up as needed.
- Maintain a clean organized and welcoming reception area at all times.
- Manage voicemail system: check messages daily and forward to appropriate departments promptly.
- Assist with maintaining employee and department directories.
- Prepare monthly Program Contacts Information Spreadsheet for the Facilities Team.
- Prepare Managing Directors expense reports.
- Process departmental invoices ensuring timely coding and submission.
- Monitor and order department office supplies.
- Assist with conference center room scheduling and coordination at both 1500 Market and 4601 Market ensuring proper use and setup.
- Communicate with mail room teams at both sites to relay changes in conference room configurations and ensure timely support.
- Provide clerical/administrative support.
- Assist with additional projects as needed.
Skills:
- Comfortable working independently and collaboratively as part of a team.
- Ability to prioritize multi-task and manage competing demands in a fast-paced environment.
- Ability to exercise judgment discretion and problem-solving under pressure.
- Strong organizational and time management skills.
- Strong interpersonal and communication skills.
- Strong ability to work in a fast-paced environment and maintain grace while under pressure.
- Punctuality and reliability are musts.
Experience:
1 year administrative experience required experience working in a human services organization preferred experience working in a fast-paced environment preferred as well as experience operating multi-line phone system.
Education Requirement:
Associate Degree preferred Bachelors Degree a plus minimum of a high school diploma required.
Salary:
Salary is commensurate with experience.
PHMC is an Equal Opportunity and E-Verify Employer.
Employment Type
Full-Time
