Executive Assistant - Virtual Assistant
Executive Assistant - Virtual Assistant
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Job Description
This is a remote position.
A growing physical therapy practice based in Washington State is seeking a highly organized self-motivated Executive Assistant to work directly with the clinic owner. This is a full-time remote position for someone who thrives in a dynamic environment is comfortable wearing many hats and brings a strong sense of initiative to both executive and marketing-related tasks.
About the Organization
The clinic provides one-on-one care to patients with complex pain conditions. Its mission is to become a leader in orthopedic pain science and innovative care solutions. The organization values transparency balance collaborative care a growth mindset positivity and clinical excellence.
About the Role
This Executive Assistant will serve as the right hand to the clinic owner someone who is both visionary and deeply involved in day-to-day operations. The EA will be responsible for executive-level administrative support as well as overseeing key marketing activities and other ongoing projects that support the growth of the business.
Responsibilities
Executive Support
Manage and organize calendars and email correspondence
Schedule meetings including physician visits and professional outreach
Track follow-ups and ensure timely communication across initiatives
Assist with general administrative tasks and special projects as needed
Marketing and Outreach
Help build and maintain a comprehensive marketing program
Coordinate outreach to physician offices and schedule follow-up meetings
Manage and monitor social media platforms
Analyze campaign effectiveness and report on key metrics
Support event and workshop organization
Collaborate on marketing content and project execution
Project and Team Coordination
Oversee marketing and administrative projects in progress across the clinic
Report on team progress and flag areas where additional support may be needed
Occasional Personal Support
Schedule personal and family appointments when requested
Assist with task management and organization as needed
Requirements
Proven experience as an executive assistant or in a similar role
Strong organizational project management and time management skills
Comfortable with remote collaboration tools (Slack Outlook)
Tech-savvy; willingness to learn tools such as Egnyte EHR platforms and marketing systems
Proactive communicator with excellent written and verbal skills
Ability to handle sensitive information with discretion
Preferred Skills
Background in healthcare marketing or clinic operations
Familiarity with social media management and basic marketing analytics
Experience coordinating outreach or client-facing projects
Comfortable managing both strategic and administrative tasks
Benefits
Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.
Previous experience in a medical administrative role (medical assistant, medical receptionist, or similar) is preferred. Familiarity with WebPT EMR and Therabill for patient payment posting is a plus. Strong communication skills, both written and verbal. Ability to manage multiple tasks and prioritize effectively. Excellent organizational skills and attention to detail. High level of professionalism and commitment to maintaining patient confidentiality. Comfortable with remote work and proficient in using virtual communication tools. Knowledge of insurance verification and pre-authorizations is a plus. Ability to work collaboratively with a team and contribute to a positive patient experience.
Employment Type
Full Time
