Executive Assistant with Expertise in Zoho, WordPress, Marketing, Recruiting, and AI
Executive Assistant with Expertise in Zoho, WordPress, Marketing, Recruiting, and AI
Posted on :
08-08-2025
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1 Vacancy
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Job Description
This is a remote position.
Role Overview:
We are seeking a highly skilled and versatile Remote Executive Assistant to work directly with our CEO. This role goes beyond traditional executive support. You will be a central hub connecting leadership internal teams and external partners while managing projects across recruiting marketing sales Zoho One applications WordPress website management and AI-driven process automation.
The ideal candidate is tech-savvy highly organized and resourceful with the ability to manage multiple priorities streamline operations using AI tools and ensure seamless coordination between teams in a fast-paced remote environment.
Responsibilities:
- Provide direct executive support to the CEO including calendar management meeting preparation and follow-up.
- Coordinate with internal teams to ensure smooth project execution and timely delivery of tasks.
- Coordinate and manage recruitment processes including candidate communication and screening.
- Oversee and update our WordPress-powered company website and career site
- Manage and optimize Zoho One applications (CRM Campaigns Recruit etc.)
- Assist with marketing campaigns including content coordination and sales follow-up
- Utilize AI tools and automation to improve workflows enhance productivity and support business operations
- Track and report on project progress deadlines and deliverables.
Requirements
- Proven experience as an Executive Assistant Operations Coordinator or similar multi-functional role.
- Strong skills in Zoho One applications (CRM Campaigns Recruit etc.).
- Experience with WordPress site management (basic updates posting plugins and Elementors theme use).
- Recruitment talent sourcing marketing and sales support experience
- Experience in process improvement and workflow optimization using AI.
- Excellent written and verbal communication skills.
- Highly organized detail-oriented and able to manage multiple priorities in a fast-paced internet connection and a reliable workspace.
- Fluent in English; Spanish is a plus.
- Minimum 60 WPM (typing test required).
- Must be based in South America and available to work during daytime hours in the Eastern Time zone.
Proven experience as an Executive Assistant, Operations Coordinator, or similar multi-functional role. Strong skills in Zoho One applications (CRM, Campaigns, Recruit, etc.). Experience with WordPress site management (basic updates, posting, plugins, and Elementor's theme use). Recruitment, talent sourcing, marketing and sales support experience Experience in process improvement and workflow optimization using AI. Excellent written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced internet connection and a reliable workspace. Fluent in English; Spanish is a plus. Minimum 60 WPM (typing test required). Must be based in South America and available to work during daytime hours in the Eastern Time zone.
Employment Type
Full Time
Key Skills
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