Executive Assistant to the Dean, Workman School of Dental Medicine
Executive Assistant to the Dean, Workman School of Dental Medicine
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1 Vacancy
Job Description
Application review will begin immediately and continue until the position is filled. Salary is commensurate with experience and educational credentials. Candidates must successfully pass a background check that is satisfactory to the University. This person will report to the Dean of the Workman School of Dental Medicine
QUALIFICATIONS:
It is strongly preferred that the candidate have prior administrative experience along with relevant experience in hospitality change management behavioral sciences and/or communications. Preference may be given to a candidate with advanced training/degrees (e.g. MA MEd MS) and experience in health professions or higher education settings.
QUALIFICATIONS:
It is strongly preferred that the candidate have prior administrative experience along with relevant experience in hospitality change management behavioral sciences and/or communications. Preference may be given to a candidate with advanced training/degrees (e.g. MA MEd MS) and experience in health professions or higher education settings.
ESSENTIAL FUNCTIONS:
The Executive Assistant to the Dean is a critical partner in the strategic and operational success of the Workman School of Dental Medicine and the HPU Health Oral Health Network. This role provides comprehensive high-level administrative organizational and project management support to the Dean ensuring the efficient functioning of the Deans office. This position requires exceptional discretion proactive problem-solving superior communication skills and the ability to thrive in a fast-paced interdisciplinary healthcare and academic environment.
Executive Support & Strategic Partnership
- Serve as the primary administrative liaison for the Dean managing a complex and demanding calendar prioritizing appointments and anticipating needs to maximize the Deans effectiveness.
- Proactively plan and coordinate extensive travel arrangements speaking engagements and external commitments for the Dean including detailed itineraries logistics and necessary briefing materials.
- Prepare review and edit high-level correspondence presentations reports and confidential documents on behalf of the Dean ensuring accuracy clarity and adherence to HPU and WSDM brand standards.
- Cultivate strong professional relationships with executive assistants and key stakeholders across High Point University HPU Health external partners and national dental organizations.
Communications & Hospitality Leadership
- Serve as the first point of contact for the Deans office warmly greeting and assisting all visitors callers and inquiries with professionalism and discretion.
- Manage and filter incoming communications (calls emails visitors) independently responding to inquiries and directing sensitive or complex matters to appropriate personnel for resolution ensuring a seamless and positive experience.
- Orchestrate high-level hospitality for guests dignitaries prospective faculty and key partners visiting the Deans office ensuring a welcoming and professional environment. This includes arranging refreshments managing reception areas and ensuring guest comfort.
- Facilitate internal and external communication flow for the Dean drafting announcements updates and messages that articulate the vision and priorities of the WSDM and HPU Health Oral Health Network.
- Assist in coordinating public relations activities and promotional events led by the Deans office ensuring consistent messaging and a positive public image.
Project Management & Special Initiatives
- Lead or provide significant administrative support for strategic projects and special initiatives originating from the Deans office ensuring timelines are met and objectives achieved.
- Assist in data gathering research and analysis to support the Deans decision-making and strategic planning for both the academic institution and the clinical network.
- Coordinate logistics for high-profile events such as WSDM groundbreaking ceremonies white coat ceremonies donor receptions community outreach events and visiting dignitaries ensuring a flawless execution and exceptional guest experience.
Confidentiality & Discretion
- Handle highly sensitive and confidential information with the utmost integrity and discretion including personnel matters financial data strategic plans research findings and patient-related information (adhering strictly to HIPAA guidelines).
- Serve as a trusted confidant and gatekeeper for the Dean exercising sound judgment in all interactions.
ACCOUNTABILITY:
- This position will report to the Dean with input from Executive Leadership Team members.
- Evaluation: Ongoing performance reviews are conducted along with an annual assessment by the Dean which includes input from the faculty personnel and learners.
Employment Type
Full-Time
