DescriptionThe Administrative Coordinator is responsible for administrative and office service activities such as purchasing payroll records control and human resources for the head of a department care center or division. This individual is expected to oversee 1-2 administrative direct reports and typically reports to a division head vice president or higher-level executive.
Responsibilities- Coordinates all activities for Physician.
- Accurately maintains daily schedule daily schedule for all clinical academic and administrative responsibilities.
- Responsible for handling telephone calls and taking accurate messages and routing them accordingly.
- Keeps track of Physicians dictations ensuring transcription is returned from typing service in the time frame agreed upon ensures any dictation errors are corrected and signed by Physician before they are placed in accordion folder for filing by medical records clerk.
- Utilizes EPIC to make necessary appointment changes and generate patient letters as needed to reflect and accurate schedule.
- Screens all telephone calls taking accurate thorough messages (whenever possible handles messages independently) routes messages to Physician or if applicable Physician Assistant.
- Schedules all ancillary appointments for patients and obtains all pre-certifications if needed. Ensures that the Physician or Physician Assistant is given all ancillary results when they are received.
- Contacts patients to arrange and book surgery dates. Provides patients with all pre-surgical instructions (surgical packets) as necessary.
- As appropriate coordinates all prescription refill requests.
- Arrange and assist patient with outside services as necessary (transportation rehab home health)
- Completes all Workers Compensation No Fault and Out of Work/School letters. All forms must be completed and signed by Physician in a timely fashion. If needed please indicate forward and identify areas for Physicians to complete.
- Completes all paperwork for check requests and forwards them to the appropriate person.
- Submits for all travel requests and check requests for reimbursements
- Cross covers other secretaries
- Other duties as assigned.
Qualifications- Bachelors Degree or equivalent combination of applicable
- 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education
Non-Bargaining Unit 845 - Orthopaedics - ISM Icahn School of Medicine
Required Experience:
IC