Administrative Assistant to Elementary Curriculum

POSITION TITLE: Administrative Assistant to Elementary Curriculum

FLSA: Non-Exempt

REPORTS TO: Supervisor

TERMS OF EMPLOYMENT: Administrative Staff - 12 month - Class B (260 days) with benefits according to the LEA Unit D collective bargaining agreement. 40 hours per week.

Immediate start date. Salary Range: $31.13 - $38.88 per hour. Placement based on commensurate experience.

Position Purpose:

The purpose of this position is to perform moderately complex to complex secretarial clerical recordkeeping ordering and distributing curriculum materials accounting and office duties under the general direction of department/curriculum heads. Work requires initiative organization and independent judgment in the application of prescribed policies procedures and methods.

Essential Functions:

(The essential functions or duties listed below and on attachments are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to the position.)

Serves as Administrative Assistant to K-5 Curriculum Office K-5 Literacy Department Head and K-5 Science Coordinator. Provides customer service by answering questions both in person by email or by telephone; provides information relative to departmental procedures; refers individuals to appropriate sources as required.

Performs all general clerical duties including but not limited to word processing making copies filing data entry computer processing and emailing answering the telephone and opening and delivering mail.

Prepares all necessary administrative documents and spreadsheets to ensure the timely and accurate processing of the Departments business functions including but not limited to requisitions receiving invoices budget transfers and supporting documentation. Manages records and creates spreadsheets and systems to support inventory purchases and budgets and reports accurate balances for department budget including grants when applicable.

Maintains an internal control system for monitoring ordering and distributing materials and office supplies. Creates and updates all templates for Grades K-5 Literacy and Science materials ordering. Organizes and shelves materials as they flow in and out of the curriculum center and builds kits when needed; takes inventory and consolidates materials and maintains the storage room.

Packs and empties boxes of materials on a regular basis.

Responsible for opening and closing classrooms of curriculum materials; coordinates with facilities and teachers.

Responsible for maintaining and ordering office supplies. Researches and compares vendors and prices. Maintains vendor accounting records.

Receives and sets up orders for living materials; troubleshoots when they arrive dead; purchases and delivers materials from local vendors when needed.

Assists department in coordinating in person and virtual workshops and presentations both in and out of the district by providing support as needed. Coordinates and arranges all travel arrangements for conferences including transportation hotel and miscellaneous expenses. Orders meals with a caterer for workshops.

Oversees routine maintenance of office machines such as copier printers and scanner. Maintains accurate attendance vacation personal day documents for payroll and human resources.

Performs similar or related work as required.

Supervision:

Complexity: Performs a variety of secretarial and clerical duties requiring the exercise of judgment in relation to problems and the ability to work with numerous interruptions; is generally responsible for carrying through entire functions of considerable importance to the office.

Independent Action: Works under general direction generally setting own daily work plan and choosing between appropriate courses of action to achieve defined objectives; refers only unusual cases to supervisors.

Work Environment:

Work is performed in a shared office environment. The majority of work is performed in a moderately noisy work environment.

Operates computer printer telephone copier and all other standard office equipment.

Recommended Minimum Qualifications:

EDUCATION & EXPERIENCE:

High school diploma or equivalent and 1 2 years of experience in administrative clerical financial or secretarial work; or any equivalent combination of education training certification and experience.

Must have knowledge of clerical and office management principles and practices and computer systems word processing spreadsheet G-Suite navigation and database software.

Ability to establish and maintain effective and harmonious working relationships with the public officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with staff.

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping bookkeeping secretarial organization communication and customer service skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is frequently required to sit and talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee is required to walk; use hands to finger handle or feel objects tools or controls; and reach with hands or arms. The employee must lift and/or move up to 25 pounds as emptying packing boxes is a common task of this position.

Applicants for employment are considered without regard to age physical mental or psychiatric disability genetics race religion sex sexual orientation gender identity marital status national origin or military status.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age disability race religion sexual orientation gender identity marital status national origin or military status.