Administrative Assistant 3 - School of Medicine - Admissions

The University of Nevada Reno School of Medicine (UNR Med) is seeking an Administrative Assistant 3 to join the Admissions team. This position plays a pivotal role in coordinating the medical school admissions interview process and providing comprehensive administrative support across various admissions functions. Reporting directly to the Manager of Medical School Interviews the Administrative Assistant 3 will manage event logistics schedule meetings handle procurement activities assist with data management and perform additional administrative duties as required.

Key Responsibilities

• Coordinate and schedule admissions events meetings and interview logisticsincluding room and AV setupand prepare materials (agendas handouts nametags signage).

• Manage applicant and committee datahandle inquiries send interview invites/reminders/status updates track program completion run reports update systems and maintain electronic files.

• Support meetings: prepare agendas take minutes track participant attendance and volunteers via event software; proofread memos and reports and respond to student emails.

• Verify application requirements for MD and PreMed Pathway programs.

• Provide onsite interview day support including staff checkin room setup/cleanup and event coordination.

• Track expenses reconcile Pcard activity manage purchasing and travel authorizations.

• Order recruitment and office supplies support student/temp employee logistics and process expense reimbursements.

Required Qualifications

• Graduation from high school or equivalent education and three (3) years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies regulations and requirements; preparation and processing of financial and statistical documents such as payroll travel claims and budgeting forms; and assisting staff and management with projects and activities; OR

• One (1) year of experience as an Administrative Assistant II in Nevada State service; OR

• An equivalent combination of education and experience as described above.

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Compensation Grade

Grade 27

In classified service salary is in Grade and Step. The Step is determined based on the Nevada Administrative Code. Salary placement above a Step 01 at initial appointment is determined based on the recruitment the candidates qualifications internal equity and budgets. A request to accelerate salary must be approved by Human Resources and abide by the Nevada Administrative Code.

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving evidence of a valid drivers license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

University of Nevada Reno School of Medicine