Entertainment Legal Support Specialist (Legal Secretary)
Entertainment Legal Support Specialist (Legal Secretary)
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Job Description
Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.
Position Summary
The Legal Support Specialist (LSS) will support up to three or more attorneys including the Chairman of the West Coast Entertainment & Media Practicein an executive assistant/secretarial capacity. Provides a wide range of administrative clerical and document processing services in the Entertainment practice department. This is an in-office position not hybrid. Flexibility to work overtime as needed.
Key Responsibilities
Manages phone lines for supported attorneys fielding calls scheduling and initiating conference calls and conveying messages as necessary. Communicate with clients opposing counsel courts and liaisons.
Processes time entry opens new matters drafts engagement letters and audits responses
Makes reservations processes reimbursement expenses maintains calendar collates information and other administrative duties as needed by the department
Conducts research
Maintains legal files (both paper & electronic) organize and file documents in designated order as well as prepare keyboard enter proofread and process legal and administrative correspondence.
Manages document deliveries and tracks final executed documentation
Collaborates with team members providing assistance when time permits
Qualifications
Skills and Competencies
Familiarity with the practice of entertainment law including motion picture television music and digital transactions is a plus.
Computer proficiency in Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as document management and other office technologies.
Strong ability to maintain high standards of professionalism including the ability to maintain confidentiality (both client and internal) use good judgment and anticipate needs of attorneys with high volume practices.
Strong attention to detail organizational skills and ability to manage time effectively.
Positive attitude excellent interpersonal skills communication skills and the ability to collaborate well as a team.
Position requires ability to move from the workstation or desk several times throughout the day and go to various offices to retrieve documents and meet with attorneys and receive instructions.
Position also requires the ability to work under pressure to meet strict deadlines.
Education & Prior Experience
Bachelors Degree or equivalent experience is preferred
Minimum 7 years of experience working in a business law practice with exposure to entertainment law
Technology
Computer proficiency in Microsoft Office Suite applications including Word PowerPoint Excel and Outlook as well as document management and other office technologies and experience with e-filing
Exceptional computer skills with the ability to learn new software applications quickly
Knowledge of DocuSign and Concur preferred
The expected pay range for this position is:
$40.92 to $46.94 per hour
Actual pay will be adjusted based on experience location and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary long term care voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.
Pursuant to the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act we will consider qualified applicants with arrest or conviction records for employment.
GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
