Senior Executive Assistant - Legal

Building on our past. Ready for the future

Worley is a global professional services company of energy chemicals and resources experts headquartered in Australia.

Right now were bridging two worlds as we accelerate to more sustainable energy sources while helping our customers provide the energy chemicals and resources that society needs now.

We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.

Purpose:

This Senior Executive Assistant role is much more than calendar management it is a strategic extension of the Chief Legal Officers (CLO) office and a trusted partner in driving operational excellence and leadership effectiveness across a global Legal team. Youll participate in senior leadership meetings manage key workflows and projects and contribute to the CLOs communications and planning. As a critical member of the team you will be expected to think ahead stay composed under pressure and act with utmost discretion and judgment.

Responsibilities:

• Executive Support
  
  • Manage complex and dynamic calendars including scheduling meetings across time zones prioritizing requests and ensuring the CLO is prepared and focused.
  • Coordinate domestic and international travel logistics and briefing materials.
  • Manage expense reports purchase orders and other administrative processes with accuracy and efficiency.
  • Must be able to communicate effectively and respectfully with all levels of the organization (executives and project staff alike).
    
• Leadership Support & Meeting Execution
  
  • Attend Legal leadership team meetings and select cross-functional meetings to capture detailed minutes track action items and ensure follow-up.
  • Serve as a point of coordination for CLO-led initiatives planning cycles and communications.
  • Prepare and polish executive-level PowerPoint presentations talking points and briefing notes for internal and external meetings.
    
• Project & Workflow Management
  
  • Assist with special projects org-wide communications and legal department events or offsites.
  • Monitor and manage key workflows (e.g. board or audit prep legal team updates internal reports) ensuring timely delivery.
  • Serve as a liaison with other executive admins and stakeholders across the business.
  • Full comprehension of companys operation and project procedures.
  • Maintain confidential records documents reports presentations graphs organization charts filing correspondence.
  • Preparation of reports including the coordination formatting proofreading Worley Brand compliant and review spelling and grammar.
    
• Confidentiality & Discretion
  
  • Handle sensitive and confidential information with utmost professionalism.
  • Act as a trusted partner and sounding board for the CLO helping to ensure that priorities are aligned and time is used strategically.

What you will bring
Technical/Industry Experience and Qualifications Requirements:

• Proven experience in planning and managing executive support within a global organization.
• A confident proactive manner with a forward thinking organized solutions-focused style.
• Ability to prioritize and manage a wide range of competing tasks associated with the needs of a Group Executive.
• Ability to develop and implement administrative and business processes effectively trouble-shooting general issues and formulating and implementing solutions.
• Strong relationship and partnership building skills. Demonstrated ability to engage with a wide range of senior stakeholders and high-profile organizations.
• Ability to manage strong behaviors to ensure effectiveness.
• High Personal integrity with the ability to deal with and accept responsibility for highly confidential information.
• Strong attention to detail with solid written and verbal communication skills.
• The ability to work flexible hours due to the global nature of the role.
• Enjoy working as a collective within an EA network; lead by example and be a go to person within that network.
• Travel Assistance travel arrangements including visa processing.
• Demonstrated experience in an executive assistant chief of staff support or administrative business partner role preferably supporting C-suite leaders or Legal/Compliance executives.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills including experience drafting professional correspondence and preparing presentation materials.
• Confident in high-stakes environments with senior stakeholders; calm under pressure.
• High degree of integrity discretion and judgment when handling confidential information.
• High proficiency in Microsoft Office Suite (Outlook PowerPoint Word Excel); experience with collaboration tools like Teams SharePoint or Concur a plus.
• Comfortable working independently and as part of a globally dispersed team.

Education Qualifications Accreditation Training:

Required:

• Secondary school education or equivalent and relevant experience.

Moving forward together

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation.

Were building a diverse inclusive and respectful workplace. Creating a space where everyone feels they belong can be themselves and are heard.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low carbon energy infrastructure and technology.

Whatever your ambition theres a path for you here. And theres no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.

Were committed to building a diverse inclusive and respectful workplace where everyone feels they belong can bring themselves and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age race creed color religion sex national origin ancestry disability status veteran status sexual orientation gender identity or expression genetic information marital status citizenship status or any other basis as protected by federal state or local law.

Our policy is to conduct background checks for all candidates who accept an offer of employment with us.

Please note: No agency representation or submissions will be recognized for this vacancy.