Specialist II, PPAM Scheduling & Purchasing
Specialist II, PPAM Scheduling & Purchasing
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$ 96000 - 120000
1 Vacancy
Job Description
Revolution Medicines is a clinical-stage precision oncology company focused on developing novel targeted therapies to inhibit frontier targets in RAS-addicted cancers. The companys R&D pipeline comprises RAS(ON) Inhibitors designed to suppress diverse oncogenic variants of RAS proteins and RAS Companion Inhibitors for use in combination treatment strategies. As a new member of the Revolution Medicines team you will join other outstanding professionals in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.
The Opportunity:
As a key member of Revolution Medicines dynamic Program Portfolio and Alliance Management (PPAM) team you will be managing activities in these two areas: scheduling and purchasing system support. This position will partner closely with the senior leaders in PPAM and across multiple business functions across the organization. The ideal candidate is detail-oriented and able to follow instructions to the letter. This person can independently manage urgent requests and may at times need to prioritize competing priorities in a timely manner This candidate can professionally interact across levels within the organization and be perceptive of their needs and motivations. With the growing needs of the organization this candidate will independently and proactively look for opportunities to improve and simplify these processes. Overall this is a person with a sunny disposition and one that can make things work smoothly with minimal effort.
Scheduling Management
Be the key person to support PPAM in scheduling and managing governance meeting logistics including:
Manage requests for meetings and propose a schedule based on the priority of competing topics and availability of participants.
Schedule governance meetings including confirming attendee lists resolving conflicts and monitoring meeting responses.
Reserve meeting rooms and manage Zoom invites; independently resolving room logistics and issues that arise with Outlook and Zoom.
Create meeting folders and intranet pages and manage access for meeting participants.
Maintain distribution lists and security groups for governance forums.
Maintain supporting documents (e.g. charters and user guides).
Follow up with meeting facilitators to ensure presentations and meeting minutes are finalized posted and communicated in a timely manner.
Archive and maintain document repositories as relevant per process requirements.
Onboard new standing governance members to the relevant processes.
Manage scheduling of PPAM ad-hoc cross-functional meetings where the attendee list includes senior leaders and/or external parties.
Schedule PPAM department meetings and prepare agendas (PPAM Monthly Meetings PPAM Quarterly Events) and follow up on action items.
Form a collaborative rapport with the admin team to develop an understanding of patterns in key recurring meetings and key senior leaders availability.
Assist PPAM in mapping out and coordinating conference rooms for recurring cross-functional meetings to avoid clashes and optimize conference room utilization.
Work across functions to improve scheduling elements of governance processes: aid in identifying common issues collaborate with relevant parties to recommend solutions and add these contributions to user training guides to share best practices.
Manage and maintain communications with stakeholders in a proactive and timely manner.
Purchasing System Support
Be the key point person to manage purchasing system processes for several diverse business functions:
Manage and track purchasing activities with business and G&A functions and within Revolution Medicines.
Execute purchasing agreement reviews and approvals including quotes statements of work work orders etc. across teams.
Create PO and liaise between business and G&A functions to address invoicing questions.
Archive and maintain document repositories as relevant per process requirements.
Build and maintain a collaborative rapport with business users and process owners to address the needs of both parties in the execution of purchasing system activities in a proactive and timely manner.
Work across functions to improve purchasing system processes: aid in identifying common issues collaborate with relevant parties to recommend solutions and add these contributions to user training guides to share best practices.
Required Skills Experience and Education:
2-4 years of experience in a cross-functional coordination or administrative operations role.
Highly organized detail-minded and results-oriented.
Strong interpersonal and communication skills needed for effective cross-functional coordination in both lateral and vertical directions.
Able to independently manage competing and at times urgent priorities; showing good understanding of stakeholder needs and implications of requests on business outcomes.
Innovative proactive and collaborative team-player with high energy to keep pace with our growing and evolving company environment.
Ability to independently prioritize / multi-task projects and demands effectively.
Proficiency to independently and quickly assess problems/situations provide effective resolution/solutions and raise and manage risks and discrepancies where needed with minimal supervision.
Exhibit impeccable integrity and sound judgment with sensitive information.
Advanced proficiency with MS Outlook Calendar and Zoom. Proficient with MS Office software (Excel Word PowerPoint) Smartsheet Egnyte (or similar) and Confluence (or similar).
Preferred Skills:
Experience in the biotechnology or pharmaceutical industry.
Bachelors degree.
The base salary range for this full-time position is $96000 to $120000 for candidates working onsite at our headquarters in Redwood City CA. The range displayed on each job posting is intended to be the salary for an individual working onsite in Redwood City and will be adjusted for the local market a candidate is based in. Our salary ranges are determined by role level and location. Individual pay is determined by multiple factors including job-related skills experience market dynamics and relevant education or training.
Please note that base salary is one part of the overall total rewards program at RevMed which includes competitive cash compensation robust equity awards strong benefits and significant learning and development opportunities.
Revolution Medicines is an equal opportunity employer and prohibits unlawful discrimination based on race color religion gender sexual orientation gender identity/expression national origin/ancestry age disability marital status medical condition and veteran status.
Revolution Medicines takes protection and security of personal data very seriously and respects your right to privacy while using our website and when contacting us by email or phone. We will only collect process and use any personal data that you provide to us in accordance with ourCCPA additional information please contact.
#LI-Hybrid #LI-YG1
Required Experience:
Unclear Seniority
Employment Type
Full Time
