Administrative Specialist

What Youll Do

• Serve as divisional point of contact in various roles that require independent judgment and decision-making
• Responsible for the oversight and administration of all Issues Management activities
• May act for management in preparation of complex reports and correspondence and in the performance of administrative functions
• Responsible for development and publication of appropriate Lessons Learned
• Manages the Department of Energy (DOE) Occurrence Reporting System process
• Develops tracks and analyzes metrics related to division technical and business processes
• Responsible for the administrative activities of departments within the Division to accomplish the Divisions mission
• Performs and is accountable for special assignments and studies of various subjects as directed by management
• Represents Pantex Quality Operations on special committees
• Coordinates the formulation and implementation of new and improved programs and procedures to achieve more efficient and effective administrative records control and reporting
• As applicable to work assignment provides prompt accurate response to management and employee requests for assistance regarding area of responsibility
• Responsible for improving knowledge skills and responsibilities in assigned area
• Performs special duties that require attained specialized skills in area of assignment
• May conduct training in assigned area of responsibility
• May develop coordinate and implement training systems for the organization
• May ensure full compliance to DOE Order 426.2 for personnel and tracks the status of personnel qualifications to ensure that personnel are scheduled and attend required training
• May coordinate the development delivery evaluation and documentation of on-the-job training within the department
• Provides direction and instruction to Administrative Specialist I II and Ill incumbents in daily work activities proper procedures and acts as lead in special projects as required and/or directed
• Accountable for all direct output assigned and for providing direct output support to his/her manager
• Responsible for maintaining a thorough knowledge of applicable Federal State DOE Corporate and Plant rules regulations and Plant-wide operating policies and procedures
• Recommends prepares and maintains operating procedures systems policies and controls pertaining to the assigned area of responsibility
• Performs other duties as assigned
• Required to attend and/or successfully complete training classes as determined by the Training and Development Technologies Department through General Employee Training (Reference DOE Order 426.2) and Management
• Participates in worker involvement including input to work planning and methods to identify hazards and controls
• Understands a workers right to stop work when they feel their own or others personal safety is jeopardized
• Attends all required safety meetings and training. Offers suggestions on improvements to the work environment

What You Can Expect

Minimum Job Requirements

Preferred Job Requirements

• Knowledge and ability to establish maintain communicate and coordinate large complex administrative programs and projects as assigned involving issues such as strategic planning human resources employee benefits budge/financial analysis training records management project management technical writing information management safeguards and security and procurement
• Proficiency in word processing spreadsheet database and graphics software applications

Why Pantex

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