Events & Production Specialist
Events & Production Specialist
Posted on :
09-08-2025
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1 Vacancy
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Job Description
Position: Specialist Events & Production
Department: Marketing & Communications
Reports to:Vice President Marketing & Communications
Location:The Lung Health Foundation is based in Toronto and operates in a hybrid model in which staff are required to work at the office a minimum of two days each week with occasional travel within Ontario and across Canada as required.
Salary range:$62000 - $68000
ABOUT THE LUNG HEALTH FOUNDATION
Imagine a future where people living with lung cancer have a fighting chance. Where no one loses a loved one to asthma. Where people with chronic obstructive pulmonary disease (COPD) live life to the fullest. Where older adults maintain their independence. And where future generations are spared the debilitating effects of lung disease.
At the Lung Health Foundation (LHF) were committed to making that future a realitystarting now.
Our Mission
We work to improve the lung health of Canadians through:
- Groundbreaking research
- Policy and practice change
- Urgently needed programs and support
- Public education on critical lung health issues
At the core of our mission Helping those impacted by lung disease.
POSITION OVERVIEW
The Events & Production Specialist supports the planning and execution of the LHFs in-person events internal gatherings and branded activations. Working as a key member of the Marketing team and in collaboration with cross-functional colleagues this role helps deliver consistent high-impact experiences that reflect the organizations brand and engage diverse audiences.
Under the guidance of the Vice President Marketing & Communications the Specialist plays an essential role in ensuring all events and production moments are executed with professionalism creativity and precision. Success in this position requires strong project coordination skills a solutions-oriented mindset and the ability to balance strategic planning with on-the-ground logistics.
Key areas of focus include:
- Coordinating the logistics and execution of in-person and hybrid events internal meetings and external activations
- Supporting brand-aligned production days including video and photo shoots
- Managing relationships with vendors venues and production partners
- Contributing to event planning processes timelines and post-event evaluations
The Specialist will work collaboratively across departments to ensure events are inclusive aligned with LHFs goals and continually optimized based on feedback and performance insights.
RESPONSIBILITIES
The Events & Production Specialist will lead the planning and execution of events and branded activations across the organization supporting a range of priorities from fundraising to advocacy to internal engagement.
Key responsibilities include:
- Coordinating end-to-end logistics for key LHF events including Better Breathing Week Conference The Social Golf Tournament summits and community engagement events
- Supporting political engagement moments such as Provincial and Federal Lobby Day receptions in partnership with the Public Affairs team
- Managing onsite execution including venue coordination AV catering signage and run-of-show logistics
- Collaborating with internal teams to align agendas confirm staffing and manage timelines
- Maintaining detailed workback schedules to ensure all deliverables are met on time
Community Engagement & Brand Presence
The Specialist will help expand LHFs footprint in community-based events and public-facing opportunities.
Key responsibilities include:
- Supporting the setup and execution of LHF booths at festivals and third-party events (future growth area)
- Ensuring brand presence is visually consistent engaging and reflective of LHFs values
- Liaising with external partners and festival organizers to coordinate LHF participation
- Managing onsite staffing and volunteer support as needed
Internal Events & Brand Stewardship
The Specialist will support key internal moments and ensure brand consistency across all touchpoints.
Key responsibilities include:
- Providing logistical support for internal events including Culture Days Quarterly Updates and Board Meetings/AGMs
- Acting as a brand steward at conferences and external events to maintain alignment with LHFs tone message and visual identity
Production & Content Development
The Specialist will play an important role in the planning and execution of production days to support LHFs MarComm team and content strategy.
Key responsibilities include:
- Supporting logistics for branded content creation days such as COPD Live and Lung Cancer Live
- Coordinating scheduling locations equipment and talent requirements for photo and video shoots
- Managing day-of production logistics to ensure a smooth and effective experience for all involved
Swag & Branded Materials Management
To support both outreach and internal events the Specialist will:
- Manage ordering inventory and distribution of LHF-branded swag and materials
- Ensure materials are stocked aligned with brand standards and deployed strategically
Raffle & Onsite Support (Event-Based Only)
The Specialist will assist in the execution of on-site fundraising moments such as raffle draws.
Key responsibilities include:
- Supporting day-of event raffle logistics including ticketing and winner announcements in partnership with the Fund Development team
Budget Tracking & Cross-Team Coordination
The Specialist will ensure smooth collaboration across departments and with external partners to bring events to life.
Key responsibilities include:
- Tracking and managing event-related budgets in alignment with organizational priorities
- Acting as a central coordination point for logistics timelines and supplier/vendor communication
QUALIFICATIONS
- Post-secondary education in event planning marketing or a related field
- 24 years of experience coordinating events activations or production logistics in a nonprofit agency or corporate environment
- Proven ability to manage multiple projects simultaneously with strong attention to detail and timelines
- Experience planning in-person and hybrid events including venue coordination AV requirements run-of-show and day-of logistics
- Comfortable working both independently and collaboratively across cross-functional teams
- Strong organizational and time management skills with the ability to anticipate needs and adapt to changing priorities
- Excellent written and verbal communication skills including working with vendors partners and internal stakeholders
- Ability to uphold and steward brand standards across visual experiential and content-based touchpoints
- Experience supporting or coordinating content production (ex. photo/video shoots) considered a strong asset
- Willingness to work occasional evenings and weekends for event delivery
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Valid drivers license and access to reliable transportation preferred (for offsite events)
TRAITS AND SKILLS
The ideal candidate will be:
- Kind supportive and collaborative
- Diligent organized and solutions-focused
- Coachable and committed to continuous learning
- A clear and effective communicator
- Comfortable navigating change and ambiguity
- Driven by principles of equity inclusion and respect
OUR VALUES
We are looking for individuals who:
- Lead with courage and passion
- Embrace collaboration and teamwork
- Are adaptable and forward-thinking
- Act with integrity and accountability
- Are committed to the communities we serve
WHY THE LUNG HEALTH FOUNDATION
We offer more than just a jobwe offer a mission-driven environment where your work truly matters. At LHF youll find:
- A collaborative creative and supportive team
- A robust benefits package including RRSP matching
- Flexible hybrid work arrangements
- Opportunities for personal and professional growth
The Lung Health Foundation is committed to providing a barrier-free work environment in concert with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. As such we will make accommodations available to applicants with disabilities upon request during the recruitment process.
The Lung Health Foundation is an Equal Opportunity Employer and is committed to the principle of equal employment opportunity for all employees and to providing a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race colour religion or belief national social or ethnic origin sex (including pregnancy) age sexual orientation gender identity and/or expression marital civil union or domestic partnership status family or parental status or any other status protected by the laws or regulations in the province where we operate. At the Lung Health Foundation we value the insights and innovation that diverse and inclusive teams bring to work.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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