Accounts Admin Assistant (18-month FTC)
Accounts Admin Assistant (18-month FTC)
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Job Description
We have an exciting opportunity to join our Bertelsmann Global Business Services (BGBS) team based in Frating Colchester on a fixed-term basis.
Bertelsmann Global Business Services Ltd (BGBS) is an accounting shared service centre established in 2018 to provide accounting functions for Bertelsmann group companies in the UK. Comprising of a team of over 50 and based at the Penguin Random House distribution centre on the outskirts of Colchester the group companies served by BGBS include Penguin Random House Dorling Kindersley BMG Arvato SCM and Little Tiger. The services provided by BGBS include Accounts Payable Accounts Receivable Banking and General Accounting (general ledger fixed assets tax financial reporting etc.).
In this role youll support our Accounts Controller in the timely audit and processing of employee expenses for our BGBS customers. Youll be part of a dedicated team that ensures every expense is meticulously reviewed and compliant with relevant policies and tax rules. This role is crucial in maintaining the smooth operation of our financial processes and supporting our commitment to excellence.
Key responsibilities:
- Review employee expenses in line with relevant customer expenses policy.
- Ensure compliance with relevant tax rules during expense reviews.
- Manage the approval process of employee expenses by relevant line managers.
- Maintain the expense team inbox and control related queries.
- Record and manage details of flights hotel spends and mileage for ESG purposes.
- Assist the Accounts Payable team in managing staff vendor master data.
- Undertake other relevant duties as directed by the Accounts Controller.
What youll bring
Essential criteria:
- Proven experience as an Accounts Receivable/Payable Clerk.
- Strong IT and systems skills including proficiency in Excel.
- Excellent communication skills both written and oral with the ability to influence a wide range of people.
Preferred criteria:
- A structured and disciplined approach to planning and organising workload.
- High attention to detail and accuracy.
- Ability to manage multiple deadlines projects and workloads.
- Initiative to work independently without supervision.
- Capability to build and maintain strong working relationships at various levels throughout the Group.
- Consistent ability to meet strict deadlines and produce high-quality information.
- Commercially motivated mindset with the ability to challenge and probe current data and processes.
Application instructions
Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Thursday 21st August.
Please ensure you include a cover letter as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically we expect the cover letter to be no more than one or two pages in length.
Salary
Up to 24000 dependent on how your skills and experience align to the role plus bonus and benefits.
Hybrid working
While our offices across the UK are places to connect collaborate and celebrate with colleagues we recognise that flexibility around where you work is just as important. For this role we currently expect that you will attend the office based in Colchester 2 days a week.
How to apply: Please apply with your CV & Cover Letter by 23:59 on XXXX date.
Salary:
Competitive benefits package: Our people are the heart of our business and we work hard to support a culture of responsibility and recognition.
Our benefits include:
Early career section delete as appropriate:
- Financial discounted shopping season ticket loan rental deposit loan
- Wellbeing - healthcare cash plan employee assistance gym loan
- Lifestyle taste card tech scheme free and discounted books
Mid-senior section delete as appropriate:
- Financial income protection life assurance childcare allowance
- Wellbeing - healthcare cash plan critical illness cover health checks
- Lifestyle enhanced parental leave tech scheme
For our full benefits list please visit: working: Were experimenting with a hybrid way of working that suits the needs of each team. While our offices across the UK are places to connect collaborate and celebrate with colleagues we recognise that flexibility around where you work is just as important. For this role we expect that
The recruitment process: You can read about our recruitment process at a Disability Confident Committed organisation were part of the offer an interview scheme. This is where disabled applicants who meet the essential criteria for the role can opt in to get to the next recruitment stage. There may be some situations where volume of applicants means we cant take all eligible candidates to interview.
We encourage you to tell us about any reasonable adjustments you may need by emailing. Remember you only need to share what you are comfortable to for us to support your request.
Please note we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.
Company: The Random House Group Limited Job ID: 281964
Required Experience:
Contract
Employment Type
Full Time
