Payroll Administrator - Part-Time

Cape Fear Academy is a learning community committed to discovering and developing individual potential preparing each student for success in college and life.

Located in Wilmington NC Cape Fear Academy is southeastern North Carolinas premier PK3-12 independent school. A learning community of nearly 800 students and 144 faculty and staff members CFA is guided by the mission of discovering and developing individual potential. To accomplish this goal CFA offers students an impressive array of opportunities in academics the visual and performing arts and athletics. Our 47-acre campus has state-of-the-art facilities that provide a rich and inspiring physical environment for students to explore and develop their passions. More important CFA boasts a committed faculty and staff who live the schools mission in their daily interactions with students.

Teachers at Cape Fear Academy deliver high quality instruction that emphasizes critical thinking written and oral communication and collaboration in a technology-rich environment. CFAs academic curriculum establishes clear coordinated goals for each course and grade level while still allowing teachers the freedom to be creative and innovative in their instructional choices. Academic departments foster collaborative decisions about curriculum materials and departmental goals. This high level of collegiality as well as support for continuous professional development make CFA an ideal place to grow professionally.

All members of the CFA community are familiar with and expected to uphold and foster the core values of respect integrity resilience and accountability. These core values are the cornerstone of school-wide commitment to developing leadership skills in our students preparing them for success in college and life.

Position Description: Payroll Administrator; Part-Time; average 20 hours weekly.

Job Overview:

The Payroll Administrator performs professional and administrative duties related to the monthly payroll operations and reconciling employee benefit invoices. This position reports to the Controller. Payroll is currently processed through Paylocity.

Major Responsibilities:

• Process the monthly payroll for approximately 200 employees in an accurate and timely manner.
• Maintain Paid Time Off hours banks and mange rollover banks.
• Maintain and track employee deductions for benefit withholdings garnishments tuition incidentals and various other payroll deductions.
• Update seasonal and annual stipends for coaching and several other stipend positions.
• Manage updates and ensure accuracy of 403(b) retirement deductions.
• Prepare monthly payroll data for retirement plan provider and remit funds.
• Coordinate with HR to reconcile salary deductions and other payroll changes.
• Organize and scan payroll backup to a shared Google drive and create links on the Monthly Reconciliation Master.
• Monitor payroll cost center coding for accuracy.
• Train new employees and supervisors on payroll system for timesheet input and approval.
• Analyze and problem solve timesheet discrepancies with supervisors.
• Review and facilitate Form W-2 and Form 1095 year-end reporting.
• Reconcile monthly employee benefit invoices to payroll deductions and changes.
• Inform and consult with HR team on invoice discrepancies.
• Collaborate with payroll vendor and internal team to analyze and negotiate new needs and how to best utilize or make changes to our systems to achieve them.
• Prepare census information for various reporting.
• Monitor COBRA payments from former employees through COBRA vendor.
• Answer questions from employees and resolve issues regarding payroll.
• Ensure employee benefit deductions for new employees and employee changes flow properly from Employee Navigator.
• Conducts payroll office in a professional and confidential manner.

Knowledge Skills and Abilities:

• Strong payroll management skills.
• Experience with Paylocity preferable.
• Technology savvy with demonstrated skill in using Excel Word email (preferably Google Suite) and accounting management software.
• Excellent verbal and written communication skills and attention to detail.
• Strong project and time management skills.
• Ability to work independently and as part of a team.
• Strong critical thinking and problem-solving skills including internal collaborations and vendor consultations.
• Strong interpersonal skills and ability to work with all the schools employees while maintaining strict confidentiality.
• Ability to collaborate prioritize organize exercise good judgment and model Cape Fear Academys core values of respect integrity resilience and accountability.
• Strong critical thinking skills.
• Ability to perform with a high degree accuracy and integrity in a deadline-driven environment.
• Ability to solve problems effectively and efficiently.
• Independent school experience preferred.

Education:

Associates degree in a related field is preferred.

Experience:

Minimum of three years of payroll processing in the range of 100 plus employees is highly preferred. Paylocity experience is a plus but not a requirement. Previous cost accounting of payroll expenses a plus.

Equivalency:

Directly related experience or a combination of directly related education and experience may be considered in place of the above requirements.

Physical Requirements/Working Environment:

• Must be able to efficiently use a computer phone copier and other essential office equipment.
• Must be able to sit or stand at a workstation with a computer for extended periods.
• Must have vision abilities commensurate with role and ability to distinguish colors.
• Occasional travel required for seminars conferences and other training.
• Ability to handle stressful situations in a calm and objective manner.

Compensation: Competitive compensation and paid time off package.

To apply:

Please visit our website and click on Apply Here

use the link below:

Experience:

Unclear Seniority