Department Assistant
Department Assistant
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Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Department AssistantJob Category:
University StaffEmployment Type:
RegularJob Profile:
Department AssistantPosition Summary:
The Department Assistant provides general administrative support to assigned Civil and Environmental Engineering department. This person establishes maintains and ensures compliance of department records to ensure departmental goals tracks department funds and purchasing and handles a variety of clerical student support and facility coordination duties.
This is a full-time 12-month position with a compensation rate of $20.50 per hour. The University of Wisconsin System offers anationally top ranked retirement planand acomprehensive benefits package.
Key Job Responsibilities:
Serves as primary point of contact for the department.
Managers the Phone Email (2 accounts) Teams.
Interacts with students faculty/staff other departments parents prospective students alumni outside stakeholders.
Develops implements and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to department operations according to established policies and procedures.
Coordinates projects and program components including scheduling and logistics unit workflow and identifies areas for process improvements.
Coordinates all aspects of Model Bridge Competition as a part of STEM Expo.
Manages the procurement of supplies .
Coordinates logistics for Senior Design Class.
Identifies troubleshoots and resolves problems regarding technical systems and programs related to department operations.
Monitors the department unit or program budget and expenses and may assist in the development of program budget projections.
Provides operational guidance and training on day-to-day activities of student workers and program staff.
Supports multiple student organizations with purchasing and travel logistics.
Required Qualifications:
H.S Diploma
Experience working with many departments and stakeholders
Proficiency in operating a personal computer including working knowledge of Microsoft Word Excel and email platforms.
Strong attention to detail with a high degree of accuracy; well-organized and able to maintain order in a fast-paced environment.
Demonstrated ability to coordinate and prioritize multiple responsibilities and manage consecutive demands in a high-traffic office setting.
Excellent customer service skills with the ability to interact professionally and effectively with a diverse range of individuals.
Why Its Great to be a Pioneer:
Application Deadline:
To ensure full consideration applications must be received by August 22 will be accepted until the position has been filled.
For questions please reach out to Dr. Austin Polebitski
The following documents are required for applicant consideration:
Letter of application addressing all required qualifications
A curriculum vitae or resume
Legal Notices and Important Information:
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University ensures physical accessibility to work environments for persons with disabilities and will provided reasonable accommodations to ensure equal access to employment. Upon request the University will provide reasonable accommodations for religious observances and practices.
The University is committed to a program of affirmative action for women racial minorities persons with disabilities disabled veterans and veterans of the Vietnam era. While the Chancellor assumes overall responsibility for the success of the program university administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to Human Resources.
Each individual associated with the University is called upon to pledge a new and revitalized commitment to build and maintain a campus environment free of harassment and discrimination an environment that fosters mutual respect recognizes the dignity and worth of all people and promotes to the fullest equal employment opportunity through affirmative action.
In compliance with the Clery Act of 1998 the University of Wisconsin-PlattevilleAnnual Security & Annual Fire Safety Reportis available for review. Call the UW-Platteville Campus Police Office at608.342.1584for a paper copy of the annual report.
The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released.See Wis. Stat. . 19.36(7).
EEO Statement:
Qualified applicants will receive consideration for employment without regard to color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Required Postings:
Employment Type
Full-Time
