Construction Project Coordinator - IA
Construction Project Coordinator - IA
Posted on :
08-08-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
08-08-2025
Job Description
We are
At Boyd Jones we have over a century of construction expertise but what truly sets us apart is our focus on people and communities. Every project we construct represents a storyof the individuals organizations and communities it will serve. Were dedicated to innovation collaboration and delivering lasting spaces that make a difference.
At Boyd Jones we have over a century of construction expertise but what truly sets us apart is our focus on people and communities. Every project we construct represents a storyof the individuals organizations and communities it will serve. Were dedicated to innovation collaboration and delivering lasting spaces that make a difference.
How youll contribute
Provide support to construction project managers for the creation and maintenance of contracts change orders subcontracts financial information and other relevant project information. This role will also include typical office management responsibilities.
Key Responsibilities
1. Process new job contracts and subcontracts including:
Enter project data into Procore including Contracts and project team (client architect and subcontractor) information.
Create Subcontracts & Purchase Orders with input from project managers and coordinate their assembly and mailing (DocuSign).
Request obtain & track bonds and certificates of insurance.
Process and track security paperwork as required for government contracts and CMA projects.
2. Assist with integration between Procore and accounting system.
3. Work in AIA Software to process both Owner and Trade Contractor change orders.
4. Set-up change orders in DocuSign and track execution.
5. Consistent follow up with vendors on all project related action items.
6. Updating contract documents during construction.
7. Maintenance of all project logs utilizing Word documents and Excel spreadsheets.
8. Ensure vendor invoices are sent to accounting.
9. Assist with updating project budgets in Procore.
10. Assist with Vendor prequalification.
11. Assist in the coordination and preparation of monthly project progress reports i.e. projected cost reports schedules and status reports
12. Assist in processing qualifications proposals and interview prep materials.
13. Assist in the processing of site-specific safety plans.
14. Assist in the processing of the Quality Management Plan (QMP).
15. Assist in the processing and monitoring of submittals for each project through Procore or clients electronic reporting system and assist project managers and project engineers in their distribution.
16. Attend project meetings. Prepare & distribute agenda minutes and schedules to team members.
17. Receive record and distribute ASIs Proposal Requests RFIs Addenda and RFQs to appropriate team members.
18. Support project completion and closeout process by distributing punch lists assembling and transmitting Close-out Documents (O&M manuals warranties as-built drawings extra materials & shop drawings).
19. Organize records compile reports and maintain project files. Distribute reports as needed.
20. Creation of subcontractor and supplier lists.
21. Communicate with co-workers management clients subcontractors and others in a courteous and professional manner.
22. Conform with and abide by all regulations policies work procedures and instructions.
23. Assist in the creation and modification of written work procedures for this position.
24. Assist in organization and revisions of process manuals.
25. Responsible for ordering all office supplies.
26. Provide oversight of office copiers and paper stock.
27. Manage and coordinate office cleaning contractor utility services and landlord communication.
28. Coordinate employee logistical needs.
29. Comply with all safety rules and use all appropriate safety equipment.
30. Greet and help visitors to office.
31. Other duties as assigned.
1. Process new job contracts and subcontracts including:
Enter project data into Procore including Contracts and project team (client architect and subcontractor) information.
Create Subcontracts & Purchase Orders with input from project managers and coordinate their assembly and mailing (DocuSign).
Request obtain & track bonds and certificates of insurance.
Process and track security paperwork as required for government contracts and CMA projects.
2. Assist with integration between Procore and accounting system.
3. Work in AIA Software to process both Owner and Trade Contractor change orders.
4. Set-up change orders in DocuSign and track execution.
5. Consistent follow up with vendors on all project related action items.
6. Updating contract documents during construction.
7. Maintenance of all project logs utilizing Word documents and Excel spreadsheets.
8. Ensure vendor invoices are sent to accounting.
9. Assist with updating project budgets in Procore.
10. Assist with Vendor prequalification.
11. Assist in the coordination and preparation of monthly project progress reports i.e. projected cost reports schedules and status reports
12. Assist in processing qualifications proposals and interview prep materials.
13. Assist in the processing of site-specific safety plans.
14. Assist in the processing of the Quality Management Plan (QMP).
15. Assist in the processing and monitoring of submittals for each project through Procore or clients electronic reporting system and assist project managers and project engineers in their distribution.
16. Attend project meetings. Prepare & distribute agenda minutes and schedules to team members.
17. Receive record and distribute ASIs Proposal Requests RFIs Addenda and RFQs to appropriate team members.
18. Support project completion and closeout process by distributing punch lists assembling and transmitting Close-out Documents (O&M manuals warranties as-built drawings extra materials & shop drawings).
19. Organize records compile reports and maintain project files. Distribute reports as needed.
20. Creation of subcontractor and supplier lists.
21. Communicate with co-workers management clients subcontractors and others in a courteous and professional manner.
22. Conform with and abide by all regulations policies work procedures and instructions.
23. Assist in the creation and modification of written work procedures for this position.
24. Assist in organization and revisions of process manuals.
25. Responsible for ordering all office supplies.
26. Provide oversight of office copiers and paper stock.
27. Manage and coordinate office cleaning contractor utility services and landlord communication.
28. Coordinate employee logistical needs.
29. Comply with all safety rules and use all appropriate safety equipment.
30. Greet and help visitors to office.
31. Other duties as assigned.
What youll bring
Customer Servicethe individual responds promptly to customer and employee needs solicits feedback to improve service and maintains confidentiality.
Oral Communicationthe individual speaks clearly and persuasively in positive or negative situations.
Written Communicationthe individual edits work for spelling and grammar and is able to read and interpret written information.
Planning/Organizingthe individual prioritizes and plans work activities and uses time efficiently.
Qualitythe individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Adaptabilitythe individual adapts to changes in the work environment manages competing demands and is able to deal with frequent changes delays or unexpected events.
Dependabilitythe individual is consistently at work and on time follows instructions responds to management direction and solicits feedback to improve performance.
Safety and Securitythe individual observes safety and security procedures and uses equipment and materials properly.
Proficient written and oral communications skills.
Excellent mathematical skills; ability to compute rate ratio and percent add subtract multiply and divide
Knowledge of MS Office (Word Excel Outlook Access)
Able to multi-task
Our People
At Boyd Jones our people are our most valuable asset. Were dedicated to hiring talented passionate individuals who reflect our values every day in everything they do. When you join Boyd Jones you become part of a team that respects your perspective invests in your growth and prioritizes your success.
Our Values
Partnership: We are dedicated to developing genuine relationships.
Safety: Everyone goes home safelyevery day.
Stewardship: We protect resources deliver sustainable projects and enhance communities.
Continuous Improvement: We always ask How can we do this better
Integrity: We do what we say well do and prioritize the right decision always.
Partnership: We are dedicated to developing genuine relationships.
Safety: Everyone goes home safelyevery day.
Stewardship: We protect resources deliver sustainable projects and enhance communities.
Continuous Improvement: We always ask How can we do this better
Integrity: We do what we say well do and prioritize the right decision always.
What we offer
Competitive pay and comprehensive benefits (health dental vision 401(k)).
Paid time off and holidays.
Opportunities for professional growth and advancement.
A supportive team-oriented workplace that values collaboration.
Take the next step in your career and join a company where your contributions genuinely matter. Apply today and help us build a better future one project at a time.
Wed love to hear from you!
Required Experience:
IC
Employment Type
Contract
Key Skills
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